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Completed Quiz in Forms into a word doc or pdf

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Posted on by ReLee

I am a schoolteacher and have been using forms to make quizzes for my students.

I have been unsuccessfully trying to make a flow to turn their completed forms into a pdf or word document that can then be emailed to them to use for revision for retakes, larger tests, or for final examinations.

the document would basically be the ‘view responses’ page but without me having to go into each response individually, go to print page and then save it as a pdf. I want this to happen automatically and I can collect the PDFs (or word docs) from one place. Meaning they could be emailed to me. Or even emailed directly to the student who completed the quiz.

even better, this feedback would be able to be placed into Microsoft OneNote but I think that may be a step too far. If it can be emailed then at least I or the student can manually place the completed sheet into OneNote

I am quite a basic user of IT so please excuse my ignorance!

many thanks in advance

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Building flows

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DamoBird365 8,942 Microsoft Employee on at

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Hi @ReLee

A series of education specific templates are published here https://us.flow.microsoft.com/en-us/collections/education/

Creating a PDF might potentially be a premium feature but with the basic functionality you should be able to get response details and email the original user who completed the form.

You would need to start with

You could save to onenote using the various actions here BUT saving to specific onenotes won't be easy - assuming each child has their own?

Email would just be a case of:

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Cheers,
Damien

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v-litu-msft Microsoft Employee on at

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Hi @ReLee,

So you want to convert the MS Form response to PDF and email it to the student, please follow these steps to built your Flow:

1. Create a trigger When a new response is submitted, and get response details;

2. Create an HTML file in OneDrive, then copy the below HTML code and paste them into the File content parameter, then put the dynamic content of MS Form into the <td> tag;

3. Convert the HTML to PDF;

4. Send the PDF to Form responder.

Method resource:

Power Automate solution to Convert Microsoft Forms to Word – Cloud Infrastructure Blogs (wordpress.com)

<!DOCTYPE html> <html> <head> <style> table { font-family: arial, sans-serif; border-collapse: collapse; width: 100%; } td, th { border: 1px solid #dddddd; text-align: left; padding: 8px; } </style> </head> <body> <h2>Response Details</h2> <table> <tr> <th>Email of responder</th> <th>Question1</th> <th>Question2</th> </tr> <tr> <td><!DOCTYPE html> <html> <head> <style> table { font-family: arial, sans-serif; border-collapse: collapse; width: 100%; } td, th { border: 1px solid #dddddd; text-align: left; padding: 8px; } </style> </head> <body> <h2>Response Details</h2> <table> <tr> <th>Email of responder</th> <th>Question1</th> <th>Question2</th> </tr> <tr> <td> </td> <td> </td> <td> </td> </tr> </table> </body> </html></td> <td></td> <td></td> </tr> </table> </body> </html>

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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