Building an Emergency Response System with Teams, Adaptive Cards, and SharePoint

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Posted on by JE-08120956-0

Description:

I’m planning to build a solution for emergency situations, such as a fire in the office, where we can quickly collect status updates from all employees and confirm that everyone has safely reached the assembly point.

Concept:

All employees are listed in a SharePoint list.

In an emergency, a message is sent to everyone via Microsoft Teams, using an Adaptive Card, where each person can mark their status (e.g., “Safe” or “Need Help”).

The message should be sent to approximately 150 people simultaneously.

Responses will automatically update the SharePoint list with each person’s status.

The goal is to create a fast, digital, and traceable process to manage evacuations and ensure employee safety.

Question for the forum:

Has anyone built a similar solution using Teams, Adaptive Cards, and SharePoint? What are the best practices for sending mass notifications and efficiently collecting responses?

Categories:

Building flows

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David_MA 14,090 Super User 2026 Season 1 on at

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This is not something I have done, but a few considerations:

There will be challenges with sending out 150 notifications at the same time. You can turn on concurrency in the apply to each action to generate the message for each employee, but the maximum you can set this to is 50. You'll want to start with a lower number and gradually increase the value as unexpected things can happen when you turn this on and you'll need to test it. Here is a resource on concurrency: Optimize flows with parallel execution and concurrency - Power Automate | Microsoft Learn

It sounds like you want to wait for a response from each employee. If so, that will also pose challenges as the notification to the next person will not go out until the reply comes from the current person the notification was sent to. If you need a response, that would probably be something that would cause issues with turning on concurrency.

Finally, how do you handle people who are not in the office and may not respond? Before you send the message to each person, will you check their out-of-office status?

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VictorIvanidze 13,079 on at

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I recommend you to use the email voting buttons and responses. See https://martin-machacek.com/blogPost/8a7ce9a6-d88b-4954-9008-dfb83715f3b8

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