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Auto Send Email Every Year to the Specific Outlook User?

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Posted on by Allyssss00

Hello,

I'm trying to figure out if it's possible with Flow to setup an "auto send email annually/ every year to the specific outlook user". I have seen many examples and I attempted to try it and setting them up as demonstrated, but it appears some various examples that no longer can match to my requirements.

Here's the flow that I need to do:

Sending Email: email needs to send at the very specific people once a every year
Trigger: email arrives at the inbox
Condition: check for the time that email arrives, make sure it arrives at 1:00 PM local time
- If yes, terminate the flow (do nothing)
- If no, check if the message is a reply (currently using "RE: " in subject)
  - If it's a reply, do not send a message (do nothing)
  - If it's a unique message, send it every year at their inbox

Can anyone help me with this requirement?

Thanks!

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v-wenjuan-msft Microsoft Employee on at

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Hi @Allyssss00 ,

Consider designing a schedule flow which will be triggered every 12 months.

You only need to pick a start date for this flow, design what action you would like to complete by the flow and keep it "On", so that it will run the flow every 12 months.

Community Support Team _ Wenjuan Zou
If this post helps, then please consider Accept it as the solution to help the other members find it.

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Allyssss00 9 on at

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Hello @v-wenjuan-msft,

Where's the flow, because I know this step already what I need is the flow, so here some flow that I need to do:

Sending Email: email needs to send at the very specific people once a every year
Trigger: email arrives at the inbox
Condition: check for the time that email arrives, make sure it arrives at 1:00 PM local time
If yes, terminate the flow (do nothing)
If no, check if the message is a reply (currently using "RE: " in subject)
If it's a reply, do not send a message (do nothing)
If it's a unique message, send it every year at their inbox

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v-wenjuan-msft Microsoft Employee on at

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Hi @Allyssss00 ,,

So you want to trigger the flow when a new email arrives at the inbox and if the mail matches the condition, hang on the flow and send back an email in a year?

If so, I don't think it's a feasible request to realize. As flows have 30 days run duration limitation. Refer to below official document for details: Limits and configuration - Power Automate | Microsoft Learn

Community Support Team _ Wenjuan Zou
If this post helps, then please consider Accept it as the solution to help the other members find it.

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