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Power Platform Community / Forums / Power Automate / Group records in Share...
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Group records in SharePoint

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Posted on by 308

Hi Power Automate Community,

 

I have a SharePoint List with items that has expired from customers.

I am trying to create a flow that can send an email with a summary every week of the items that has expired.

My goal is to list all clients with the items that will expire. My problem is that the same client can be in the list more than once.

For that reason I would need to group the client in order to display the items for each client.

 

I have look different tutorials online but some of them are not clear or I will get an error.

 

Can someone please help me with this?

 

PS. This is the closest that I have get with the flow, but it would repeat the clients for the total number of expiration items that a particular client has.

 

JB0007_0-1632338918900.png

 

1 Part:

JB0007_2-1632339106871.png

 

2 Part: (Get my customer list in order to see which customer in this list is present in the expiration list.

JB0007_5-1632339328186.png

 

3 Part: Filter expiration based on the customers in Get Items 4 (filtered).

JB0007_6-1632339422169.png

 

4 Part: Select columns, create HTML table from select, Format HTML table.

JB0007_7-1632339569027.png

I have set the names from the clients in Gallery 4 as "Title" and the Compose (Format HTML) as Outputs.

 

5 Part: Send an email with the Join expression 

JB0007_8-1632339699482.png

join(variables('varHTML'), '').

 

 

 

 

 

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  • VJR Profile Picture
    7,635 on at

    Hi @JB0007,

     

    If it is correct you would like to remove the duplicate entries.

    If so could you refer if any of the solutions in the below links are useful.

    The first one should work.

    https://powerusers.microsoft.com/t5/Building-Flows/Delete-Duplicate-in-SharePoint-List/td-p/525054

    https://powerusers.microsoft.com/t5/Building-Flows/Delete-duplicates-in-a-SharePoint-List/td-p/796710

     






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