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Send email notification when sharepoint list item reaches due date

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Posted on by Stuey187

Hi there, I am relatively new to SharePoint and flows. I want a scheduled flow that send an email when the item due date is reached. I have built the flow below and tried various different scenarios but not having any luck. When I run this flow the history shows succeeded but no email is sent. I have one item in my list which should have resulted in an email

Would be grateful for any input that may resolve the issue

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tom_riha 10,187 Most Valuable Professional on at

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Hello @Stuey187 ,

I think the problem is in the date - if you're using just the utcNow() expression then it contains also the "current" time of the flow run, which will never be equal to a date without time. When building reminders over SharePoint list you're interested only in the date part in ISO format - add formatting into the utcNow() expressions:

utcNow('yyyy-MM-dd')

Also, it's better to use filters in the 'Get items' when building reminders than a loop + condition. If you use a filter it'll return right away only the items that fit the filter, e.g. the items where the due date = today (as explained e.g. here). If you use a loop an a condition it'll loop through all the items and check them one by one using the condition - a very time consuming operation once you reach a higher amount of items in the list.

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Stuey187 on at

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Hi Tom, Thanks for you feedback.
As suggested I have added a filter into the 'Get Items'.
I was still having an issue but discovered, after much painstaking research, that I was not using the column internal name. Updated this and all working good now.
Thanks for your help.

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