In this Microsoft Power Automate video tutorial, I’ll show you how to quickly create folders based on a SharePoint list—while adding a hyperlink with custom display text to the folder for easy access. This workflow can work for many use cases such as patients, students, employees and more.
Manually creating folders and adding the hyperlink can be time-consuming and prone to errors. This Power Automate flow will create the folders and hyperlinks in under a minute.
First, I will show you how to create an automation that will create folders and hyperlinks in bulk by manually triggering the flow. Then, I’ll show you how to create an automated cloud flow that will automatically create a folder and add a hyperlink to a SharePoint list as soon as a new item is added to the list.
IN THIS VIDEO:
✓ Create an instant cloud flow with a manual trigger
✓ Create folders in bulk from a SharePoint list
✓ How to create a Filter Query in the Get Items action
✓ How to get the internal column name in SharePoint
✓ Add a Hyperlink with Custom Display Text to a SharePoint list
✓ Use the Send HTTP Request to SharePoint action
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If you are using an Automated Cloud flow trigger in your flow—you need to consider adding trigger conditions.
Do YOU 🫵 know what a trigger condition is?
Trigger conditions can be set in most flow triggers. These conditions you set must be true for the trigger to fire.
In this Power Automate tutorial, I’m going to show you how to use trigger conditions in your flows to control when your Power Automate flows trigger. If your plan has flow run limits—you can avoid triggering your flows unnecessarily by using trigger conditions.
I’ll cover four different flow examples that would benefit from trigger conditions:
⚡️ Triggering a flow when a column is changed to a specific value
⚡️ Triggering a Flow When an Event Updated or Deleted
⚡️ Triggering a Flow When a New Folder is Created
⚡️ Triggering a Flow When a Specific Email is Received
I’ll also show you a trick on how to easily create the expressions needed and give you a few tips on how to troubleshoot your flow.
IN THIS VIDEO:
✓ Four different flows that would benefit from trigger conditions
✓ What is a trigger condition?
✓ How to add a trigger condition to your flow
✓ How to trigger a flow when a column is changed to a specific value
✓ How to trigger a flow when an event is updated or Deleted
✓ How to trigger a flow when a new folder is created
✓ How to trigger a flow when a specific email is received
✓ How to troubleshoot a trigger condition
✓ How to prevent case sensitivity issues with a trigger condition
✓ How to use the filter array action to easily compose an expression that can be used in a trigger condition
If you still run into issues while building your flow, share screenshots of your full flow and the logic behind it.
Upload a screenshot of your flow in edit mode. If you are using the new designer, toggle it off and click each action to expand it.
Hope this helps!
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