What are the licensing requirments to use PREMIUM connecotor when calling the workflow from power apps or as automate flow

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Posted on by johnjohn123

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We want to create 2 workflows inside 2 different tenants, both use this Premium action :-

1) Inside the first tenant this flow will run as an automated flow when a SharePoint list item is created

2) While on the second tenant this flow will run by calling it from power apps canvas screen

So can i say that for the first tenant only the service account need the premium license? , while for the second tenant all users who will be calling this flow from power apps need premium licenses? or is my assumption wrong?

Thanks

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Pstork1 69,129 Most Valuable Professional on at

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If the flow uses an automated trigger then it will run in the context of the maker and only the maker will need a Premium license. Normally if the flow is triggered by a canvas app then it runs in the context of the user running the app and that user will need a Premium license. There is one potential workaround. See this video by Reza Dorani. Run Power Apps connections with elevated permissions via Power Automate | Impersonate flow actions - YouTube Setting the run only user in the settings of the flow will let you run the connection in the context of the maker. its questionable as to whether this violates Microsoft's prohibition against multiplexing, but it may work. Here's the documentation on multiplexing. Frequently asked questions about Power Automate licensing - Power Platform | Microsoft Learn

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johnjohn123 3,514 on at

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@Pstork1 thanks for the great reply and the 2 links... so i think if i set the Run Only user to be the maker of the flow this will violates the MS licensing.. so i think for the second tenant we need to get premium license for all users , while for the first tenant we once license the service account with premium one. am i correct?

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Pstork1 69,129 Most Valuable Professional on at

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As I said, it may or may not violate the multiplexing requirements. But in general yes your understanding is correct.

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johnjohn123 3,514 on at

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@Pstork1 so how i can know if it violates multiplexing or not?

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Pstork1 69,129 Most Valuable Professional on at

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The only way to be sure would be to clear it with your Microsoft salesperson. If you are doing it primarily to avoid licensing fees then its probably a multiplexing violation.

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johnjohn123 3,514 on at

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@Pstork1 but if the premium workflow will run as automated flow which runs after adding the sharepoint item, then this does not fall under multiplexing? am i correct?

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Pstork1 69,129 Most Valuable Professional on at

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In general it doesn't. But it depends. If the design is made that way just to circumvent licensing requirements you may still be subject to multiplexing. There is no specific thing that will specify that its one or the other. The thing that matters is whether its designed that way to make it work or to avoid licensing.

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