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Saving existing mails of a shared mailbox to a sharepoint site

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Posted on by nirishetty

Hi All,

Many thanks in advance, we have a requirement to move existing mails from a shared mailbox to a sharepoint site, with my limited knowledge, i have created a flow as seen below:

Get Emails(v3): Original mailbox(shared mailbox id), Top 25 email items with recurrence set to run once in a day

Create File OneDrive connector, when i use this connector i see files being created in the folder of Onedrive, but, i just see a file created with the name of the file being subject of mail. The file is actually empty.

When I use Sharepoint connector Create File, i do not see the file getting created

What are the steps that i can be missing here? I even tried to use the Export Emails connector, but it simply never succeeds when the flow is triggered.

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Pstork1 69,490 Most Valuable Professional on at

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In your Get Emails did you toggle the field for 'Fetch Only Unread Messages'?It defaults to yes. In that case it often won't return anything because someone has already read the messages.

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Michael E. Gernaey 53,963 Moderator on at

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Hi @nirishetty

So let's back up a secon.

Let's start with a very clear set of business process steps.

You want to iterate through emails that already exist in a mailbox (it happens to be shared)

You want to save Emails into a SharePoint folder

--Do you mean the Attachments?

--Do you mean the entire Email?

--Do you want attachments to be saved "separate" from the email content

----Example: Folder A as the Email

--------------Folder A-Attachments has the email attachments

Is this really a 1 time thing or do you want it automated going forward?

Lastly,

Please, whenever you come to the forums it is crucial that since its a visual tool, with inputs and outputs, that you share all of your Flow(s), Apps etc, so we can see what it is doing, versus trying to decipher and guess based on the discussion. It just takes way too long that way.

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nirishetty 15 on at

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Hi @Michael E. Gernaey,
The ask here is to save the entire email including the attachment in one place and not seperately. For now this is a onetime ask for one shared mailbox , but we are looking forward to automating such asks in future.

My apologies for not including the actual flow here as i have done alot of changes while troubleshooting.

@Pstork1 I did check for that field and in the shared mailbox we have alot of unread emails, so even if this is set to Yes ultimately the mail should show up, but as i mentioned it just creates dummy file with just the subject of the mail.

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Pstork1 69,490 Most Valuable Professional on at

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Could you provide a screenshot of the flow and how you are creating the content to go in the file?

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If this Post helped you, please click "Does this answer your question" and give it a like to help others in the community find the answer too!

Paul Papanek Stork, MVP
Blog: https://www.dontpapanic.com/blog

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