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Power Platform Community / Forums / Power Automate / Keeping a connection r...
Power Automate
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Keeping a connection reference after removing the user as owner of the flow

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Posted on by 894

We need our HR manager to be the sender for the communications that is automated in a flow. I have researched and found that I have to add this user as a flow owner, guide them in how to add their email address for the emails. Can I remove them as Owners and still use their connection for sending the emails? It's not a good practice to have permission to change the flows.

 

(The HR manager is included in the security group for run only users amongst other HR staff members - each of these people might trigger the flow but we only want the manager to be the sender.)

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  • fchopo Profile Picture
    8,003 Moderator on at

    Hi @shavora 

    Instead of managing workflow permissions, you could give read permissions on the HR Manager inbox to the flow owner, and use the action "Send an email from a shared mailbox (V2)". With this action, you can send emails from a specific user account.

    Hope it helps!

    Ferran

     

  • Gyllentid Profile Picture
    894 on at

    @fchopo Thank you for replying. Would this mean that I, the flow owner, will see the HR managers email? We have strict rules for seeing client sensitive data so I doubt I could get that permission.

  • fchopo Profile Picture
    8,003 Moderator on at

    Yes, you're right.

    You could aso create a Service Account identity (generic user in Office 365) which has access to the HR Manager inbox and use it to design your workflow.

    Regards,

    Ferran

     

  • Gyllentid Profile Picture
    894 on at

    I guess there aren't a fluid way of doing this. Unfortunately not an ideal solution either way. Thanks for the efforts anyway 😊

  • VictorIvanidze Profile Picture
    13,081 on at

    Hi @fchopo,

    are you sure that read permission is mandatory?

    I think only Send as/Send on behalf of permission is quite enough.

  • fchopo Profile Picture
    8,003 Moderator on at

    Yes @VictorIvanidze 

    You're right!!! Although I don't know if this is fine for @shavora and their compliance requirements.

    Thanks for your input!

    Ferran

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