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Inserting external email body content when composing email

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Posted on by fionamacdonald

Hi guys,

I am setting up an automatic email from a shared inbox. Due to company security policy, I cannot share the flow with any of my team members (who could then theoretically change the 'send as' field), but I would like them to be able to edit the body of the message. I had thought a way around this could be to pull into the flow a file (probably html, but i'm open to alternatives if they work). This file would be saved on Sharepoint so that my team could edit the content and formatting. The flow would reference this content in the message body of the automatic email.

I could do it writing the email body in excel, or a Sharepoint list, but then there would be no formatting, and is not really practical. Everything I have found online seems to ultimately end in copy and pasting the html into the flow, rather than referencing it from somewhere else. Am I missing something really obvious?

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Building flows

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VictorIvanidze 13,073 on at

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Hi @fionamacdonald,
what's your exact problem? Email content is just a HTML text. You can read it from any source and place to the email body.

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fionamacdonald 4 on at

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Sounds like I'm missing something obvious then, which is good news. How do I read in the html? What action is it?

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VictorIvanidze 13,073 on at

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It depends on the place where you store the HTML text. From where you wish to retrieve it?

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creativeopinion 10,502 Super User 2025 Season 2 on at

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@fionamacdonald
You can achieve what you are looking for without premium connectors by using an HTML file. HTML files can be opened and edited in the Word Desktop app.

I used a Get file content using path action. In the Send an email (V2) action, I inserted the content returned from that file.

The file is saved on SP. You'd need to get the users to Sync the folder where the file is saved so they can make edits in the Word Desktop app. You can't open the html file on SharePoint in the Word web app.

I customized a few styles in the document and applied them to the content.

This is what the email looks like.
Hope this helps!

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fsuarezoedt 46 on at

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Hi!

Is there a way to add fields to the HTML and be used in the email? For example using a template:
<!DOCTYPE html> <html> <head> <meta http-equiv="content-type" content="text/html; charset=UTF-8"> <title>HTML Test</title> </head> <body> HTML test with fields. Here PA should replace the @blabla with the content of the variable: @{variables('Variable1')} </body> </html>
Then using a variable called Variable1 should replace the content of the HTML.

Regards,

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VictorIvanidze 13,073 on at

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Just place this HTML code to the Compose action. That's all.

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fsuarezoedt 46 on at

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Thanks for your quick answer!

Do you mean something like this?
Using that I got this:
So, no variable replace at all.

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VictorIvanidze 13,073 on at

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In the "Send an email notification (V3)" you forget to switch to HTML mode. Click </> to do that.

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fsuarezoedt 46 on at

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Tried like this:

but the output is still verbatim. No field is replaced by the value

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VictorIvanidze 13,073 on at

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Here is my flow that works prorperly:

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