Answered

Create Daily Summary of Files Uploaded to a Library

(0) Share

Report

Posted on by mhambalek

I've been able to create a flow that emails users when files are uploaded to a library. However, I would like to send one email at the end of the day listing all files that have been uploaded. I need help with that. I found a template that is similar for list items (Email today's filtered items from SharePoint at determined intervals) and tried to modify that one to look at file properties insted of list properties. But I couldn't get it to work.

Has anyone attempted this and can share a screenshot of their flow? Many thanks.

Categories:

General topics

I have the same question (0)

All responses (15)

Answers (1)

Verified answer

v-xida-msft Microsoft Employee on at

Like (4)

Report
Copy link

Link copied!
Hi @mhambalek,

Do you want to send you an email with a daily summary of Files uploaded to a library?

Could you please share a screenshot of your flow's configuration?

I have made a test on my side and please take a try with the following workaround:

Add a Recurrence trigger, Interval set to 1 and Frequency set to Day. At these hours set to 18.

Add a "Get files (properties only)" action, specify Site Address and List Name.

Add a "Filter array" action, From set to output of "Get files (properties only)" action. Click "Edit in advanced mode", type the following formula:

@equals(formatDateTime(item()?['Created'], 'MM/dd/yyyy'), utcNow('MM/dd/yyyy'))

Add a "Select" action, From set to output of "Filter array" action. Within Map entry, type following entries:
The corresponding value of first entry set to following formula:

item()?['{Name}']

The corresponding value of second entry set to following formula:

item()?['Created']

The corresponding value of third entry set to following formula:

item()?['Author']?['DisplayName']

The corresponding value of forth entry set to following formula:

item()?['{Link}']

Add a "Create HTML table" action, From set to output of "Select" action.

Add a "Send an email" action, Body field set to output of "Create HTML table" action. Is HTML field set to Yes.

Image reference:

The flow works successfully as below:

Best regards,

Kris

Was this reply helpful? Yes No
mhambalek 6 on at

Like (0)

Report
Copy link

Link copied!

Hi Kris,

This is exactly what I'm looking for. I followed your instructions and it works perfectly. I tried adding a condition prior to the Filter Array to check if the array was empty so that it doesn't send a blank email when there are no files for a particular day. I used @empty(body('Get_files_(properties_only)')?['value']) but it didn't work. Any ideas?

Was this reply helpful? Yes No
v-xida-msft Microsoft Employee on at

Like (0)

Report
Copy link

Link copied!
Hi @mhambalek,

Could you please share a screenshot of your flow's configuration?

If you create your flow based on the solution that I provided, you could consider take a try to add a Condition under the "Filter array" action to check if the filtered array is empty.

Please take a try with the following workaround:

Within Condition box, click "Edit in advanced mode", type the following formula:

@empty(body('Filter_array'))

Best regards,

Kris

Was this reply helpful? Yes No
mhambalek 6 on at

Like (0)

Report
Copy link

Link copied!

Hi @v-xida-msft,

This works perfectly. I had the condition before the Filter Array instead of after. Thanks!

Was this reply helpful? Yes No
Community Power Pla... Microsoft Employee on at

Like (0)

Report
Copy link

Link copied!

Hi @mhambalek and @v-xida-msft

Thank you for the informative thread. I have gotten this going thanks to both of your instructions.
However, I am getting multiples of the same e-mail as opposed to one summary.

Please see my workflow as below:
Thank you!

Full Process:

Was this reply helpful? Yes No
Community Power Pla... Microsoft Employee on at

Like (0)

Report
Copy link

Link copied!

No worries, just answered my own question! The issue lays in the "Apply To Each" function.
I did it as a simple "Create HTML Table" and it worked 🙂

Was this reply helpful? Yes No
WhiteSwan 2 on at

Like (0)

Report
Copy link

Link copied!

Thank you so much for this post!

This has helped me significantly. mhambalek you are a genius.

Andy

Was this reply helpful? Yes No
ghultstrand 2 on at

Like (0)

Report
Copy link

Link copied!

Not to bring up an old thread, but this was almost perfect for me except I was trying to do this with OneDrive for Business. My problem is I cannot find the Get Properties with filter option for OneDrive.

Any ideas?

Was this reply helpful? Yes No
Community Power Pla... Microsoft Employee on at

Like (0)

Report
Copy link

Link copied!

Thanks for the great solution. Can we make the same flow work for more than one document libraries. I have a requirement to send one email out at the end of the day to a user listing all the files uploaded at the site collection level, any idea how that would work @v-xida-msft @mhambalek@Anonymous.

I have 13 subsites in a site collection and each contains 10 libraries. So i do not want to send one email per library but just one email for the files uploaded in different libraries across the site collection, is this possible using flow?

Was this reply helpful? Yes No
agatakurylak 6 on at

Like (0)

Report
Copy link

Link copied!

Hi,

I copied your flow however the list in the email returns as blank evn when the files are added.

Any ideas why that might be?

Was this reply helpful? Yes No