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Backuping the OneNote file

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Posted on by nick4924

Hello all,

I made flow for backuping file on OneDrive for bussiness - it is an OneNote file. Flow is named something like "Copy a file with using a file path".

It is working well, I copy file named for example SOMETHING to the same folder just with name SOMETHING_backup.

And I set rule to OVERWRITE.

Now I need to change last rule to NOT OVERWRITE. I want to save backup file every week but keep all versions. So I want folder with files named SOMETHING_backup1, SOMETHING_backup2, SOMETHING_backup3... etc.

Can you please help me with that?

Thank you,

Dominik

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Using flows

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yashag2255 24,769 Super User 2024 Season 1 on at

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Hi @nick4924

You can refer to the below steps:

Here I am appending the date to the filename so that I can identify by the date of the backup. Expression:

formatDateTime(utcNow(),'dd-MM-yyyy')

Hope this Helps!

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

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v-litu-msft Microsoft Employee on at

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Hi @nick4924,

You could consider the advice provided by @yashag2255, add the date after the file name instead of a number.

And if you want to create a copied backup file, you could create a flow separately with the Recurrence trigger (or When a file is modified in OneDrive for business). Then get the Something_back file content and metadata, then according create a file in the new folder named by file name.

For example:

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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nick4924 18 on at

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Thank you for answer!
It looks really good, but I guess I should mentioned that I am trying to backup OneNote file.
I can not find out where is mistake in my flow and I am not able to add file extension.

Any ideas please? @v-litu-msft @yashag2255

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v-litu-msft Microsoft Employee on at

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Hi @nick4924,

The file path is wrong, it should have an extension, you can click the file clicker to pick the file.

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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nick4924 18 on at

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I just chose it from OneDrive and there is no way how to add file extension.
For file Neecopedia which is OneNote file I can not add anything, it will rewrite back to current name.

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yashag2255 24,769 Super User 2024 Season 1 on at

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Hi @nick4924

I thought you were referring to a specific type of file and you could add the extension manually then. Please see the flow below and replicate:

Expression:

formatDateTime(utcNow(),'dd-MM-yyyy')

Remember not to use '/' in the date or else it will consider it as a path.

Hope this Helps!

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

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nick4924 18 on at

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Hello,

thank you again for helping me.

Anyway it`s still not working, I guess because of trying to make backup of OneNote file.

Thank you,
Dominik

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yashag2255 24,769 Super User 2024 Season 1 on at

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Hey @nick4924

In the error, it is stating that you are trying to get the content of the folder and not a file. Can you select the file manually by pressing the folder icon and navigating to the file and then actually selecting it?

You might want to try with a few more files too.

I tested the same thing in my environment and it works as expected.

Hope this Helps!

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

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nick4924 18 on at

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Hi @yashag2255 ,

I can see that there is written folder, but it is the last position of file path where I can go. I selected it manually by pressing the folder icon, you can see it on screenshot which I sent.

If you will simulate the same situation in your enviroment (backup of notebook from OneNote) I think you will need error as well.

Thank you,
Dominik

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yashag2255 24,769 Super User 2024 Season 1 on at

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Hey @nick4924

Does your file exists on OneDrive? If you see the screenshot I provided, you will see that I am selecting the file 'ffe.PNG' this file is already there on the root folder in my OneDrive. That way, you need to first find the original file for which you want to create the backup. Then get its content and then create the new file.

Hope this Helps!

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

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