Integration Power Apps - Microsoft Lists - Power Automate - Planner Premium

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Posted on by RS-30011835-0

I have a project in a corporate environment where the database is stored in a Microsoft Lists list that is commonly accessible to colleagues in my department. All data recorded in the list is populated from fields in Power Apps, some are free short text, free long text, choice fields, and calculated values. In addition, the list itself also contains columns with calculation logic applied (for example, Lead Time calculations).
Our next step would be: under certain conditions based on a calculated field, whose values vary between Low, Medium, Critical, and Very Critical, a task should be created in Planner (from Medium and above). However, the Planner we use was created and takes advantage of Premium features. I have also found in another forum that Planner Premium has taken the place of Project, and that Power Automate triggers have serious difficulties interacting with it. In this scenario, what would be the most recommended approach to implement this? And for the creation of such tasks, do I need to have both Power Automate and Planner Premium licenses?

Note: The creator of the Planner and the main editor use Planner Premium. Since I’m new to building apps and automations, so far I’ve been using only the basic plan resources. Would I need to have both licenses to execute this task?

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David_MA 14,720 Super User 2026 Season 1 on at

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The Planner actions in Power Automate only work with the standard (basic) Planner and not with the premium version. You can get more information at Planner - Connectors | Microsoft Learn.

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wolenberg_ 1,476 Super User 2026 Season 1 on at

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Hi There,

Planner Premium is still pretty new, and right now Power Automate doesn’t have full support for it the way it does for “classic” Planner. That’s why you’re running into trouble when trying to trigger or create tasks directly in Planner Premium flows.

If you want flows that create tasks based on your calculated values (Low, Medium, Critical, Very Critical), you’ll need both licenses, and you may have to use Graph API until the Planner Premium connector is fully supported in Power Automate.

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RS-30011835-0 6 on at

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I’ve researched the application and found suggestions to use the Project for the web APIs. In Power Automate there are premium connectors for Dataverse, and one common recommendation is to trigger from SharePoint lists and then build the logic with Dataverse. However, I haven’t found a complete working example yet. I’m still looking for a cloud‑based solution for this integration. I’d prefer not to use Python because our users are spread across the country, so I want to avoid anything that depends on local hardware.
I’ve also tried several suggestions using AI agents, such as Microsoft 365 Copilot, Gemini, and ChatGPT, while protecting sensitive information, but I haven’t been successful so far. Thank you for your support thus far. Should you have any additional solutions to propose, or should I succeed in resolving this case, I will return here to share the results.

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