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Auto archive files that have not been accessed in sharepoint for 6 months

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Posted on by Community Power Pla... Microsoft Employee

I have tried doing an auto archive flow for my SharePoint online sites for a couple weeks now. It started with the tutorial at the following URL: https://powerusers.microsoft.com/t5/Webinars-and-Video-Gallery/Microsoft-Flow-Tutorial-Auto-Archive-SharePoint-Files-6-Months/td-p/153930

This tutorial is too fast and leaves a lot of questions unanswered, but still i was able to follow it. Ultimately there's a bunch of errors, I had another post where I tried to get help on the errors and the suggestions drifted further and further from something that worked.

So I thought I'd start over.

Does anyone know how to make a flow that auto-archives stuff by copying files that have not been accessed for 6 months from one folder to another. Namely, from any active synced library to the archive library I've created.

I have seen other posts where people have followed this video and gotten errors.

Any ideas on how to approach this from scratch?

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Building flows

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v-bacao-msft Microsoft Employee on at

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Hi @Anonymous ,

Have you tried this configuration? You can remove the Get file metadata action, it will not affect the final result of Flow execution.

Best Regards,

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Community Power Pla... Microsoft Employee on at

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V-bacao-msft,
I ran a test just using 30 days as the date, because the test directory was last modified about 45 days ago.
I got this error from the expression you suggested:

The expression " Modified ie '2019-11-17" is not valid.
clientRequestId: de706d7a-413f-4fbd-971d-c75eb17c0050
serviceRequestId: de706d7a-413f-4fbd-971d-c75eb17c00

seems to be a viable option otherwise, and simpler than what I was attempting.

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Community Power Pla... Microsoft Employee on at

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Disregard that last one, I changed the expression and removed the 'yyyy-MM-dd' part and it worked.

But now it says the it cant verify the existence of the directory im trying to copy to:

{
"status": 400,
"message": "Failed to verify the existence of destination location at 'https://tenant.sharepoint.com/sites/ITsub1/archive/' due to error 'The system cannot find the file specified. (Exception from HRESULT: 0x80070002)'.\r\nclientRequestId: a3153d92-57d3-4362-9de3-3d49227d184f\r\nserviceRequestId: a3153d92-57d3-4362-9de3-3d49227d184f"
}

Which is where I was before. Its like it doesn't see a directory that im looking at in sharepoint.

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v-bacao-msft Microsoft Employee on at

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Hi @Anonymous ,

It should be "le" instead of "ie".

When configuring Folder in the Copy file action, click File browse to select the folder instead of entering the folder path manually.

Best Regards,

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Community Power Pla... Microsoft Employee on at

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It works! Thank you.
Wheres the best place in the flow to make a delete file option?

So after it autoarchives, it deletes the file from the original location.

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