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Flow running successfully without stopping for 'Start and Wait for an Approval'

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Posted on by UluruRob

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Can anyone help as to why my flow would be running all the way to the end saying successfully (but not successful) and seemingly bypassing 'Start and Wait for an Approval' action which becomes greyed out after flow has run?

This has me totally confused as I copied the same flow from another that behaves as expected and doesn't bypass 'Start and Wait for an Approval' action?

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Building flows

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PrasadAthalye on at

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What collection are you running apply to each on? Do you have collection that has data?

Also, You have added your approval action under apply to each. This means, for every record, this flow will run. As soon as it runs for the first record, it will wait for approver to take action. Are you sure, you are expecting this behavior?

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UluruRob 108 on at

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@PrasadAthalye Thanks - I am not sure what you mean by 'What collection are you running apply to each on?' do you mean the Output? if yes it is a field from an external form to add an attachment to the approval notification and this is what forced the Approval action into an apply to each. I am confused by why the exact same flow works for another flow that's using the same form (with different name) as the trigger.

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PrasadAthalye on at

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Can you check if your attachment output has data ? There are only 2 possibilities...

Either your attachment output is empty

OR it has more than 1 Row and an approval card is pending for approval. Please check Pending approval

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UluruRob 108 on at

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OK so looks like the Attachment Output is empty- There isn't always going to be an attachment when a form is submitted, but when there is it needs to be included, how do we work around that please?

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UluruRob 108 on at

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@PrasadAthalye I have also tried all day to add a condition before the approval action to determine if a file is attached or not, every time there is no file the flow just ignores everything, if there is a file it works. I am stumped.

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PrasadAthalye on at

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When there will be an attachment, It will enter the loop. What is the requirement? Do you want to start approval irrespective of there is an attachment or not? If yes, then you can not run the flow on attachment collection.

Can you clarify requirement and upload entire picture of the flow?

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UluruRob 108 on at

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@PrasadAthalye Correct Approval should start irrespective of attachment or not - The whole workflow is to approve employees leave, so sometimes there will be attachments to support there request and other times not, this seems to me that this would be a part of a normal approval process.

I have attached the whole flow for your reference as requested - thanks for you assistance so far.

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PrasadAthalye on at

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Thank you. I see that your trigger is when a new entry is created using cognito forms. You should not wrap your approval under Attachment loop. Rather you should build attachment array variable using that foreach loop and then supply that array to approval action. All the actions that are inside attachment loop right now should be outside that loop. Refer following link that shows how to build attachment array...

https://docs.microsoft.com/en-us/microsoft-365/community/power-automate-send-sharepoint-files-as-attachments

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UluruRob 108 on at

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@PrasadAthalye Thankyou so much this has done the trick and the flow is working successfully irrespective of attachment, appreciate your persistence and patience.

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