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Send email when SharePoint List is Modified - Show Changes in Email

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Posted on by rmurphyMLHC

I have found the template to send an email when a SharePoint list is modified, but I was hoping to include in the email a summary of what was modified (similar to how a basic SharePoint list alert works). Is that possible using Power Automate?

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rmurphyMLHC 6 on at

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Gristy 2,429 on at

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The only way you can do this is to:

1) for each column create another column i.e. OldValueZipCode for each column you want to monitor

2) when created populate OldValue with the values that were entered in a flow

3) when modified flow (the one your talking about) use a combination of OldValue and then actual Value to display the email in the format you need

4) update OldValue with Current Value.

Not ideal but will achieve what you need. In other words no where is it recorded - the only other way may be to retrieve a older version from rest api and process that, but the approach above is probally simpler.

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rmurphyMLHC 6 on at

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Thanks for the tip. I will try this!

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abm abm 32,865 Most Valuable Professional on at

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Hi @rmurphyMLHC

You need to make SharePoint API call to retrieve version history.

Have a look at the below links.

https://powerusers.microsoft.com/t5/General-Power-Automate/How-to-get-previous-versions-of-a-list-items-from-Sharepoint/td-p/49335

http://johnliu.net/blog/2018/5/microsoft-flow-sharepoint-trigger-on-specific-fields-changed-via-sp-http-request

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rmurphyMLHC 6 on at

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Thank you. I will look at this as well.

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v-bacao-msft on at

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Hi @rmurphyMLHC ,

In fact, I think the SharePoint List alert can already fulfill your needs.😁

On the contrary, the existing functions in Power Automate have certain limitations and cannot fully meet your needs.

As suggested above, you could consider using the Rest API to get the item versions, and use an HTML table to compare whether several key fields have changed.

The basic steps are similar to those mentioned in this blog, except that we only need to get the first two elements in the result.

Check-for-a-Change-in-a-SharePoint-List-Column-Value

Then select the fields you need to see if they have changed and configure them with Select action.

Finally, configure the HTML table and send the email.

Image reference:

I hope it helps.

Best Regards,

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