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Question on reviewing Approvals sent via Power Automate

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Hi all

I setup an approval (the type is "everyone must approve") which is triggered when a new item is created on a Sharepoint list.

I created this flow while logged into my own Office 365 account so I guess I'm the flow owner.

My colleagues in my team are the ones that will be creating items in the Sharepoint list and the approvers are other people within our organization.

I'm struggling to understand when something will show up in "Sent", "Received" and "History" when I go to Action Items > Approvals.

So when an approval has all approvers click "Approve", where can I see the confirmation and details of this approval? Do I need to go to Action Items when logged in as myself? Or as the person that logged the Sharepoint item? And what would the approvers themselves see under Action Items when they're logged in?

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yashkamdar 1,044 on at

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Hello Team,

Here is the information that you are looking for.

You need to navigate to your Flow environment and in there you need to select the Action Items section and the Approvals under there which will show you the history for each and every approval that was ever run.

Good thing, since you are the flow owner you can track the individual responses to Approvals too from here.

So in the Received column you will see the history for whenever an Approval request was received and what was the response history for that request.

In the sent column you will see the history for whenever an Approval request was Sent and since you are the flow owners any flows authored under you and related to approval will show how many times a request was sent for approve/reject and the response history of the sent request.

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Xiaowen 3 on at

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Hello,

Regarding the approval history, how long this history information will be kept? If an employee leaves, how long and how the IT can access or track this approval history?

Thanks!

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