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How can Microsoft Flow update "Modified by" field by approver after approval

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Posted on by BillCA

When I created an Approval flow by using Power Automation for a SharePoint document library, I’d like to update “Modified By” field with Approver username once the approver approves the document.

Currently, “Modified By” field has been updated by the person who triggered the approval flow after the approver approved the document. I checked the flow “Manage run-only permissions" and found Approvals: Run-only users will be asked to provide their own connection to this connector.

I’d like to know how to update “Modified By” field with Approver username. Thanks a lot for your help!

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jinivthakkar 4,187 on at

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@BillCA please refer this for a step by step process to achieve your requirement :

http://johnliu.net/blog/2019/2/flowninja-hack-78-modifying-modified-by-and-modified-time-with-microsoft-flow

Hope this helps.

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BillCA 3 on at

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Thanks a lot jinivthakkar for providing the valuable info. I followed the instruction to make changes for my flow.

What I found are
1. If site owners uploaded documents and triggered the flow, "Modified By" got updated correctly in version history. It works perfectly.
2. If site members uploaded documents and triggered the flow, "Modified By" got updated by the site members themselves after the document got approved by approver in the document version history. Even the Approver approved the document, "Modified By" is shown the people who triggered the flow, not approver name.

I checked the flow Manage run-only Permissions. I shared the flow with a document library in SharePoint site. Approvals: Run-only users will be asked to provide their own connection to this connector. "Provided by run-only user" selected in the dropdown.

I am not sure if any configurations or permissions are incorrect.

Thank you so much for your help!

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