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Flow to create event in SharePoint events list from Outlook meeting invite

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Posted on by christh0mas

Hello. I am trying to make a Flow that creates an event in a SharePoint events list based on a calendar invitation sent to a specified e-mail box/account. To elaborate:

1. I will create an O365 account that's only purpose is to receive meeting invitations sent from our Marketing department for proposal scheduling. They create a meeting in Outlook, set the time and date and invite one or two employees to it and also invite this particular account.

2. Anytime this account receives a meeting invitation, it creates an event in a SharePoint events list.

3. I have a SharePoint events list webpart on the Marketing Department Hub site to show upcoming events on the proposal schedule.

I'm also open to other ideas if I'm not going about this the right way. Ultimately what I want is a nice clean way to see upcoming proposal schedule events on the Marketing SharePoint site. I have tried posting the department's group calendar but every time someone adds anything to this calendar, everyone in the department gets meeting invites to it and they want to avoid that.

Thanks in advance for the help.

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Building flows

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v-litu-msft on at

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Hi @christh0mas,

So you want to create event according to body of the meeting invitation Email? Is there any information will contains in the email body?

If there are meeting information in the email body, such start date, end date, title, etc. You can convert it into text plain, then extract them by using Data operation.

You mentioned there is a SharePoint events in web part, there is a workaround to do that is that use the trigger When an event created, if the event subject contains Key words or Create by Marketing department, create a event on your own calendar. If so, the events will not be created as long as some one create a event.

I hope something helps.

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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glistal 2 on at

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Hello @v-litu-msft

I'm doing the same thing and its working for me, but the problem that I have is that the trigger statement is not completely correct. I'm using the "When adding, updating or deleting an event (V3)" trigger and after that trigger I send an email notifcation to everyone in the event and create a sharepoint event (Create Element). That means when someone updates or deletes an event, the same event will be added to sharepoint. Meaning I have the same event more than once in sharepoint. Thats where I'm stuck right now. Is there a way how i can modify/split the trigger into three seperate triggers that perform only on add, update or delete? Or is there an other way how I can specify that?

Thank you in advance!

With kind regards
Filipovic

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