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Power Automate - Building Flows
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Add multiple assignees to a Planner task from Sharepoint list

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Posted on 30 Oct 2023 19:20:05 by 6

I am trying to create a flow:

 

- Blank Sharepoint list with "assigned to" column.

- Someone can add multiple names to that column.

- Upon modifying that column it triggers a create new task in Planner but have all the names from the "assigned to" Sharepoint column show up in the new Planner task. 

 

How to handle this? If you could please post a detailed screen shot or describe what this flow should look like I would really appreciate it. 

  • ncvinegarbase Profile Picture
    6 on 31 Oct 2023 at 14:29:16
    Re: Add multiple assignees to a Planner task from Sharepoint list

    Can you help to get this to only generate only one new task for multiple assigned users? This generates a multi assigned task to every assigned user.

    1.png 2.png

     

  • ncvinegarbase Profile Picture
    6 on 31 Oct 2023 at 14:17:46
    Re: Add multiple assignees to a Planner task from Sharepoint list

    I though I finally figured it out.

    After the item modification I had to:

    -Initialize variable

    -Apply to each

    -Within apply to each, Compose concat for the email and variable

    -Set the variable

     

    But now, it shows up as two tasks with multiple assignees.

  • ncvinegarbase Profile Picture
    6 on 31 Oct 2023 at 13:02:39
    Re: Add multiple assignees to a Planner task from Sharepoint list

    Unfortunately doesn't work, I am getting an error about invalid Email id. 

     

    Here is my current flow for the Sharepoint list to Planner task. It works for one person but when I add more people it creates a task for each of them instead of just putting all names in one task.

     

    -When item or file is modified 

    -Get changes for an item or file (properties only)

    -Condition equal to true

    -If yes,

    -Apply to each  (Output set to Assigned to)

    -Create a task (Assigned User Ids set to Assigned to)

     

     

  • v-xiaochen-msft Profile Picture
    on 31 Oct 2023 at 02:21:40
    Re: Add multiple assignees to a Planner task from Sharepoint list

    Hi @ncvinegarbase ,

     

    Please try this

    vxiaochenmsft_0-1698718803793.png

    vxiaochenmsft_1-1698718845925.png

    triggerOutputs()?['body/assignedto']

    item()?['Email']

     

    Best Regards,

    Wearsky

     

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