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Starting an Approval that requires multiple responses

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Posted on by ralee

I am working on an approval process where it requires multiple responses, but not all and I want to get notified every time someone responds, not when everyone has responded. How do I go about integrating that into my flow?

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ScottShearer 25,268 Most Valuable Professional on at

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Re: Starting an Approval that requires multiple responses

@ralee

There are a few ways of approaching this issue - can you provide some additional detail on your process so that the best method might be suggested? For example, are there always the same number of approvers? When you say some, but not all are required, can you expand on that? Are the approvals done in parallel or sequentially?

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Pstork1 68,678 Most Valuable Professional on at

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Re: Starting an Approval that requires multiple responses

The scenario where you are getting each response as they come in can be handled by putting individual approval actions in parallel streams, but there is no way to do it with just one approval. There also isn't really a way to do a single approval from multiple people where some but not all need to respond. The current version of the Approval action requires that either one or all approvers need to respond before the Flow will progress to the next action.

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ralee 2 on at

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Re: Starting an Approval that requires multiple responses

The process requires that we get a quorum vote, usually 50%, and we do not want to wait for all responses in case someone is out or unavailable. I would send notification of review and approval to all members, but if 3 of 4 or 2 of 4 vote to approve I would like to see that they have voted instead of having to wait until all members submit a response. I hope that makes sense.

Thank you

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Pstork1 68,678 Most Valuable Professional on at

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Re: Starting an Approval that requires multiple responses

It makes sense, its just not a scenario that Approval Flows support at this point. For that scenario you need to stick with SharePoint Workflows. They let you specify a group of approvers and how many approvals out of the group are required. Power Automate doesn't really allow that yet. Its either first to approve or All must approve.

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