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Power Platform Community / Forums / Power Automate / Approval (response sum...
Power Automate
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Approval (response summary)

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Posted on by Microsoft Employee

Hi,

 

I've created an approval flow where my manager can create a list item on SharePoint, and in that list item designate who is an approver. After creating this item, the people listed in the "Approver" field will automatically receive emails prompting them to approve or reject the item. I then added an action step that should add a response summary to the body of the SharePoint item once it receives all of the responses. So lets say person A, B, and C are approvers and A approves, B rejects, and C approves. The SharePoint list item should update to include a summary of this, indicating the various people names and their approvals/rejections. The problem is, SharePoint is only updating the body of the list item to include the most recent action. So let's say person A approves, then B rejects, and then C approves in chronological order, the SharePoint list item body will only indicate the person C approved, and nothing else. How can I get it to show all approvers and their respective responses? 

 

Thank you!

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  • Community Power Platform Member Profile Picture
    Microsoft Employee on at

    Here are screenshots of my flow for reference:

     

    Approval Flow 1.pngApproval Flow 2.png

  • danielbazetto Profile Picture
    Microsoft Employee on at

    Hi @Anonymous 

     

    Wouldn't be easier to create to create 3 different column on the item like "1st Approval", "2nd Approval" and "3rd Approval'.

     

    However if you want to keep all the approver's name on the same place, perhaps you could store each approver on a variable and update the field with them.

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