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Create email folders based on email subject data

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Posted on by trainejf

Looking to create and add to Outlook folders based on job #'s that are specified within email subject lines.
Email subject lines contain something like "ABC-##-##-Z##" with different #'s based on different jobs.
For example, if I get an email that contains the following subject: "Following up on your request for ABC-03-24-Z01", I would like that email to be be automatically moved to an "ABC-03-24-Z01" folder. If no "ABC-03-24-Z01" exist, a new folder should be created.

Is this something that can be done using rules on Outlook or could it be possible using Power Automate Desktop/cloud?

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Power Automate Desktop

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Nived_Nambiar 18,129 Super User 2025 Season 2 on at

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Hi @trainejf

For creating folders use http request like below to create folders

here it will create Important Folder under the folders section

Note: this endpoint will create folder under outlook account of currently autenicated user

for more details on endpoint refer here
https://learn.microsoft.com/en-us/graph/api/user-post-mailfolders?view=graph-rest-1.0&tabs=http

Also i have a question
does the email subject would have Job # at the end of subject or in middle ?

Kindly let me know 🙂

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VictorIvanidze 13,073 on at

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Have a look at this: https://www.ivasoft.com/sortemailsflow.shtml

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