How to make company wide / org-wide Power Automate flow?

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Posted on by kukulka

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Hi,

I have admin permissions. I need to create a Travel Request approval process. I have org-wide SharePoint site with Travel Requests list. When people place there their travel requests it starts Power Automate to send approval email to director and another email notification to accountant about the new row.

My question is: how to make org-wide flow which works for all employees with no need of any approvals/permissions to make it work?

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Using flows

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DeepakS 2,301 Most Valuable Professional on at

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Hi @kukulka ,Flow runs under the creator account, so if you create a Flow that is triggered based on SharePoint list item creation. Your flow will trigger under your account whenever someone adds an item to that list.
It would be best if you made sure that everyone has access to the list.

Regards,
Deepak S

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kukulka 145 on at

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Hi @DeepakS
Thank you for your reply.

I created a new user with Office E5 license. I called it "Contoso mailing". I creted a flow under this user and set a trigger to run-only to SharePoint List -> Travel requests. This list is created on org-wide site. As I good understand everyone who will create a new row should trigger a flow, right? Sadly now it is not working.

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kukulka 145 on at

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Ok, my mistake. Trigger on Flow was set as a button. Whan I changed it to "When item is created or changed" it works fine.

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kukulka 145 on at

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Dear Admin, please remove this thread.

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