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Approval that requires everyone to reject, but only one person to approve.

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Posted on by t-jfernandez Microsoft Employee

Hello!

I need an approval that requires everyone to reject, but only one person to approve. Basically the opposite of what the "Everyone must approve" approval type does. Can someone help me? Thanks!

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Building flows

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Pstork1 69,018 Most Valuable Professional on at

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Use the regular Start and Wait for an Approval, but use the Custom Responses - Wait for all Responses Approval type. That will wait until everyone has responded and you can choose what action to take. It doesn't automatically exit if one person rejects.

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t-jfernandez Microsoft Employee on at

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I apologize. I needed to provide more details.

I need my flow to continue after one person approves. If I use "Wait for all responses", I would need everyone's responses even if the first person approved.

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Pstork1 69,018 Most Valuable Professional on at

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That is exactly what Wait for all responses does. Since it uses Custom Responses there is no way to tie the responses to Approve or Reject. So everyone must respond, unlike the regular approval types.

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t-jfernandez Microsoft Employee on at

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That is correct. But in my case, I need the flow to continue if only one person Accepts. So for example: If there are 3 approvers, if the first one accepts, then the workflow continues. For the denial, I would need all three people to deny for the workflow to continue. If I use "Wait for all responses", even if the first person accepts, I would still need the other two to respond, which I don't want. Do you think there is a way to achieve this? Thank you!

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Pstork1 69,018 Most Valuable Professional on at

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The only way to do that is with a Premium license. In that case you use 3 Create Approvals and then 3 Wait for Approvals in parallel Branches. If someone approves then you use Dataverse to delete the other two approvals using their Approval ID. The flow will then continue. That's the only way to do what you are asking.

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