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Power Platform Community / Forums / Power Automate / Follow up email one ev...
Power Automate
Suggested Answer

Follow up email one event has occurred in Outlook

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Posted on by MJ-11111532-0
Can power automate send follow-up emails once an event has occurred in Outlook calendar? We would like to gather feedback from partners after 'Consultation' meetings occur by sending them an email with a link for a feedback form. These meetings would be in our outlook calendars as 'Consultation with Mr Jones' / Consultation with St David's High School./.... Can Power Automate send these emails automatically once the Consultation event in my calendar has occurred. ( The email would only need to be sent for events with the word 'Consultation' in the subject)
Is this possible?
Thanks in advance! 
Categories:
Building flows
I have the same question (0)
  • ChristianAbata Profile Picture
    ChristianAbata 8,953 Most Valuable Professional on at
    Hi, There is no direct way to run a trigger when the meeting ends but you can use: When an upcoming event is starting soon. So then pass the time you will spend in the meeting + 5 mins and add a condition to send an email just to the corresponsing Subject. Please follow the image to get a better idea.
     
  • Suggested answer
    David_MA Profile Picture
    David_MA 14,090 Super User 2026 Season 1 on at
    Set up your flow like this:
    • Once you have the flow set up and working, you can replace the trigger with a recurrence trigger to schedule the flow to run daily.
    • Use the following filter query in the Get events action to return the calendar items for the prior day: start/dateTime ge '@{formatDateTime(addDays(startOfDay(utcNow()), -1), 'yyyy-MM-ddTHH:mm:ssZ')}' and start/dateTime lt '@{formatDateTime(startOfDay(utcNow()), 'yyyy-MM-ddTHH:mm:ssZ')}'
    • You would then filter the items returned from the Get events action where the subject contains Consultation.
    • And finally, replace the compose action with a send e-mail action.

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