Follow up email one event has occurred in Outlook

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Posted on by MJ-11111532-0

Can power automate send follow-up emails once an event has occurred in Outlook calendar? We would like to gather feedback from partners after 'Consultation' meetings occur by sending them an email with a link for a feedback form. These meetings would be in our outlook calendars as 'Consultation with Mr Jones' / Consultation with St David's High School./.... Can Power Automate send these emails automatically once the Consultation event in my calendar has occurred. ( The email would only need to be sent for events with the word 'Consultation' in the subject)

Is this possible?

Thanks in advance!

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Building flows

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ChristianAbata 8,951 Most Valuable Professional on at

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Hi, There is no direct way to run a trigger when the meeting ends but you can use: When an upcoming event is starting soon. So then pass the time you will spend in the meeting + 5 mins and add a condition to send an email just to the corresponsing Subject. Please follow the image to get a better idea.

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David_MA 12,982 Super User 2025 Season 2 on at

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Set up your flow like this:

Once you have the flow set up and working, you can replace the trigger with a recurrence trigger to schedule the flow to run daily.
Use the following filter query in the Get events action to return the calendar items for the prior day: start/dateTime ge '@{formatDateTime(addDays(startOfDay(utcNow()), -1), 'yyyy-MM-ddTHH:mm:ssZ')}' and start/dateTime lt '@{formatDateTime(startOfDay(utcNow()), 'yyyy-MM-ddTHH:mm:ssZ')}'

You would then filter the items returned from the Get events action where the subject contains Consultation.

And finally, replace the compose action with a send e-mail action.

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