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Here is a step by step guide to create a Power Automate flow to send a calendar invite after a registration form is submitted using Microsoft Forms:

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Posted on by BryeYhan

Create a Microsoft Form for registration.
Create a new Power Automate flow.
In the trigger, select "Microsoft Forms" as the trigger and choose the form you created in step 1.
Add an "Initialize variable" action to create a variable for the email address of the attendee. You can extract the email address from the form response data.
Add an "Outlook" action, choose the "Create Event" action and provide the necessary details for the calendar event, such as the subject, start time, end time, location, etc. You can also use the email address variable from the previous step as the attendee email.
Add a "Send email" action and select the "Outlook" connector. In the "To" field, use the email address variable, and in the body of the email, include the details of the event such as the date, time, and location.
Save and test your flow.

Now, whenever a new registration is submitted using the Microsoft Form, a calendar invite and email notification will be sent to the attendee.

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Building flows

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v-jefferni Microsoft Employee on at

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Hi @BryeYhan ,

Thank you so much for sharing the guide! Could you please consider attach screenshots of the flow with detailed actions to help others understand more clearly? And you can accept that reply as solution to help others find this post.

Best regards,

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PBarre 6 on at

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I think there might be a slightly easier way to do this (at least I found it was).
Create a Microsoft Form for registration, making sure there is an email address to have as your target
Create a new Power Automate flow.
In the trigger, select "Microsoft Forms" as the trigger and choose the form you created in step 1.
Add "Get response details", choose the form you created again, (under form ID) and under "response id", click add dynamic content, and type in response id again, click on that item from the list.
Add a "Send email" action and select the "Outlook" connector. In the "To" field, use the email address variable, and in the body of the email, include the details of the event such as the date, time, and location. You could also remind the recipient to "check their calendar for event details."
Add an "Outlook" action, choose the "Create Event" action and provide the necessary details for the calendar event, such as the subject, start time, end time, location, etc. You can also use the email address variable from the previous step as the attendee email.
Save and then click on test in the top right of screen, select manually, and then register from your event from your Microsoft forms to see how it works.

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PBarre 6 on at

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The process above worked easier for me when you select "classic designer" next to "test" in the top right hand corner (click on the ellipsis) of the site (don't use "new designer", I found it was not as intuitive.)

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DJ-28091135-0 5 on at

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Hi all,

Huge thanks and really appreciate your replies. would someone be happy to actually walk me through the stages as I am well out of my depth. :(

DJ

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