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Administer Desktop Flows

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Posted on by LOEM

In the CoE inventory we found some desktop flows we want to delete. These flows are owned by an orphaned user. How can we achieve this? Or is there a way to take over the ownership and then delete them?

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Power Automate Desktop

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Community Power Pla... Microsoft Employee on at

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I think the only solution is to lets the Admin of the Environment take a look, take it over and re-assign ownership of said flows.
We've had this problem with flows people made and then quit the company - not everybody did/wanted to transfer ownership of their flows. So our Admin stepped in and did his magic (I don't know what he did exactly as it's not part of my paygrade, but it worked).

Best regards
/Klaus

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LOEM 28 on at

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On the docs page https://docs.microsoft.com/en-us/power-automate/desktop-flows/manage they mention:

"Administrators of an environment are co-owners of all dekstop flows created in this environment and can't be removed."

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Community Power Pla... Microsoft Employee on at

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Yeah, but can you - as Admin and thus co-owner - re-assign the flow to an other user account?

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LOEM 28 on at

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Presumed the admin and the flow owner both have aktive desktop flow licenses (attended or unattended), the admin can see the flow under his own "Desktop Flows" menu https://make.powerautomate.com/environments/Default-ENV-GUID/uiflows. From there the admin can assign co-ownership to any other user. The original user remains owner. If this is unwanted, I'd recommend to save a copy of the desktop flow and delete the original one.

Note: If the users or the admin have no active desktop flow license (power automate free isn't sufficient), the flows won't appear on the page mentioned above.

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