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Delay all reception of emails until specific time and date (Timezone UTC +1; Brussels)

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Posted on by SteinG

Dear forum,

I'd love some assistance with this. We've had a specific question asked by C-level to have all emails sent between 10:00am-8:59am (next day) be delayed until the next day 9:00-10:00am when they are allowed to be pushed to devices between this short timeframe.

Examples:

25/05: Email1 arrives at 21:00 and Email2 at 21:20 --> Pushed through ONLY on 26/05 at 9:00am next day (until 10:00am)

26/05: Email 3 arrives at 08:55 --> Pushed through ONLY on same day from 9:00am-10:00am

26/05: Email4 arrives at 10:01 and Email5 at 11:00 --> Pushed through ONLY on 27/05 from 9:00am-10:00am

This is what I've tried so far but the dynamic formula doesn't seem to work very well... Maybe I can't use UTCNow when I already converted the time zone? Am I on the right path?

Thanks a lot in advance!

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Building flows

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Pstork1 69,117 Most Valuable Professional on at

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That's not something you can do with Power Automate. That's a configuration setting/rule that will need to be established in your email system. The Power Automate triggers are based on when an email is received. So the email is in the mailbox already. There is no way to delay it using Power Automate. But that is something that I believe can be done in the Transport settings of your email system.

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SteinG 11 on at

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Dear Pstork1, I was hoping it would be achievable with Power Automate. I will try to see if I can use Exchange Online rules for this, but I couldn't immediately find it before.

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Pstork1 69,117 Most Valuable Professional on at

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I haven't worked with Exchange a lot for years. But I would start here with Transport rules.

Mail flow rules (transport rules) in Exchange Online | Microsoft Docs

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VictorIvanidze 13,079 on at

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Hi @SteinG, I don't believe the transport rule will help.

In fact you can do what you want using a combination of the transport rule and the quite complex Power Automate flow. The rule should forward all ingoing emails for approval to a dedicated shared mailbox. The flow should approve the messages based on time conditions.

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VictorIvanidze 13,079 on at

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Hi @SteinG,

have a look at this: DelayOutOfHoursEmails Flow for Office 365

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