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Power Platform Community / Forums / Power Automate / If review status colum...
Power Automate
Answered

If review status column is changed in SharePoint List A, a flow to create item in SharePoint List B

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Hi,

 

I have two SharePoint List A (original list) and SharePoint List B (tracks changes in Review Status Column from List A).

 

SharePoint List A

TitleReview StatusDateDesigners
ABCIn Drafting04/04/2022TJ
CDEIn Application

01/03/2022e

TY
    

 

SharePoint List B

TitleReview StatusDesignersDate of Change
    
    
    

 

I am new to power automate flow, I have tried to set up a flow as:-

 

- When an item or file is modified as the trigger

- Get Items

- Condition - If the review status column is modified or the value of the column changes, it creates a new row in SharePoint B list with the updated status and also a date in the date of change column in SharePoint B list.

 

With this flow, I am facing this problem that the flow is picking up all kind of changes I made to the SharePoint List A instead of just the review status column to create an item in the SharePoint B list. So e.g. if I made a change in the title in SharePoint List A, the flow is also picking that up and creating the item in the SharePoint List B. I would just need the flow to pick up changes in the Review Status column and not all columns changes.

 

Am I missing a step?

 

Thank you.

 

 

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I have the same question (0)
  • Nived_Nambiar Profile Picture
    18,129 Super User 2025 Season 2 on at

    Hi @Anonymous 

     

    Is the review column should be changed to specific value to trigger the flow?

     

  • Verified answer
    Nived_Nambiar Profile Picture
    18,129 Super User 2025 Season 2 on at

    Hi @Anonymous 

     

    Got a solution on how you can check whether the review column is updated or not .

     

    For demo, i have created a demo sharepoint list

    Nived_Nambiar_0-1679912236908.png

     

    Now my requirement is when the Data3 column changes, i need to execute required actions 🙂

    For that i have developed a sample flow like below

    Nived_Nambiar_1-1679912293935.png

     

    1. Here first used the trigger when file/item is modified

    2. Next to detect what are changes happended in sharepoint/ what are column values have changed, I have used Get changes for item or a file to detect which columns has changed, this would true/false value for each column whether they have changed or not.

    Nived_Nambiar_2-1679912530758.png

     

    here ID is the id of list item changed obtained from when file/item is modified. Since field, we have to pass version previous to current version. Current version you can get it from the dynamic content under when file/item is modified.

    Nived_Nambiar_3-1679912630246.png

     

    to get previous version , we have to subtract 1 from the current version, so i have expression in Since field to do that

    Nived_Nambiar_4-1679912695951.png

     

    Expression used here : sub(int(triggerOutputs()?['body/{VersionNumber}']),1)

     

    Now after this, you can use a condition to check whether the review column is changed or not. 

    The output of get changes in item or file will be like below

    Nived_Nambiar_5-1679912797351.png

     

    You can see dynamic content starting with Has Column changed  with column, this is boolean variable which denotes whether column is changed or not since last version to current version.

    If changes, it will have value true, else it would have false.

    so here i am checking whether Data3 column is changed or not here in my demo

    Nived_Nambiar_6-1679912927623.png

     

    If it is changed, it will go to yes section, there you can place all your sequence which you need to perform once review column is changed 🙂

     

    Hope this helps !

    Mark it as solution if it resolves your query 

     

  • Community Power Platform Member Profile Picture
    on at

    Hi @Nived_Nambiar ,

     

    There is no specific value to trigger the flow. In the review column has 5 different status, just as long the review column has been modified to be change to a different status, i need the flow to create a item into another SharePoint list.

  • Nived_Nambiar Profile Picture
    18,129 Super User 2025 Season 2 on at

    @Anonymous 

    I have already answered your question 

    see the updated response 🙂

  • Community Power Platform Member Profile Picture
    on at

    Hi @Nived_Nambiar ,

     

    Your solution above works! I have another question though, when I make changes to my review status in my original SharePoint list, it does create the row in the other SharePoint list but it doesn't pick up the review status that it was changed to. Why is that so? 

     

    I can't select the Review Status because it's a drop down list of different status. Is there a way I can have the flow picked up the status change into the new SharePoint list too? Currently, in the new SharePoint list, it is picking up all the data except the Review Status.

     

    Mg8_1-1679970338703.png

     

     

     

     

  • Nived_Nambiar Profile Picture
    18,129 Super User 2025 Season 2 on at

    Hi @Anonymous 

     

    in the dropdown, there would an option called custom content (like that) and then you will be able to select the the required dynamic content 🙂

    Hope it helps 🙂

  • Community Power Platform Member Profile Picture
    on at

    Hi @Nived_Nambiar ,

     

    Thanks so much for your help! It works!

     

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