Handling Locked File Issue in SharePoint is taking a lot of time.

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Posted on by PratikJadhav08

Hi guys ,

I am trying to delete a sharepoint file and creating a new file with same name in sharepoint. I initially encountered the FileLocked issue. For which I eventually used this. Now the problem is when i was running the flow manually , usually i had to wait only 12 mins or so for the sharepoint point file to Unclock. But now i used this way , and its taking almost an hour to run.

Its unbelievable. Why is it happening. Please help. @WarrenBelz

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Building flows

The Do Until loop...

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vipuljain03 657 Super User 2025 Season 2 on at

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Approach 1:
It seems you are using a global/generic variable and setting that variable inside your Do Until loop. Instead, use the actual SharePoint file status, such as:

Using the Get File Metadata action to retrieve file properties like "IsLocked".

Exit the loop immediately when the file is no longer locked.

Approach 2:

Instead of attempting deletion immediately, check the file's lock status using HTTP requests or Get File Metadata and proceed only when the file is unlocked.

Approach 3:

You can configure Retry Policy on the "Delete file" action in Power Automate.

Lastly, also check that your file should not be open in a browser or application (Word/Excel). Also check for any concurrent process accessing your file.

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Thanks,
Vipul

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PratikJadhav08 84 on at

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Hi @vipuljain03 , can you provide some link where I can refer the steps. I tried using Sharepoint API to determine if the file is locked or not. But it gave errors. I haven't used Sharepoint API much.

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