Power Platform Community Forum Thread Details

Hi folks,

I'm pretty new to Power Automate and the Power Platform in general.

My use case is;

I have a central tracking spreadsheet in our Teams site in this format;

ID Code	Client	Client Email	Deliverable File	Status	Confirmed
1	Name 1	name.1@email.com	<link1>	Not Ready	Yes
2	Name 2	name.2@email.com	<link2>	Ready
3	Name 3	name.3@email.com	<link3>	Sent

Team members add rows to the spreadsheet for each item they are assigned. Each item they work on has a unique ID code, and each item has an internal client that the item belongs to.
When a team member finishes work on an item, they copy a link to a client-facing deliverable file stored in our Sharepoint, place the link in the Deliverable File column, and set the status of their item to Ready.
Currently, at the end of each day we manually send an email to the client, with a link to their client-facing file. We then manually update the value of the Status column to "Sent".
When the client confirms they are satisfied with the client-facing file, they reply to the email to confirm. We then manually update the value of the Confirmed column to "Yes".

To save administrative time, I'm hoping that I can run a Flow at the end of each day that:

selects all rows with Status = Ready,
updates those rows to Status = Sent,
emails the clients for those rows with their links in a template format (I am pretty sure I have this set up right in Send Email With Options), including an option for the Client to select to confirm the deliverable,
when that option is selected by the client, update the row to Confirmed = Yes

My current attempt looks like this;

However, my ODATA filter on List Rows Present In A Table keeps failing, and that's before I even start trying to navigate Update Row; each Update Row action I add has me manually re-select the spreadsheet, which has me a little worried that the Flow is losing track of the relevant row somewhere along the line (but I can't be sure, because every test fails at the List Rows step).

If this just isn't something that Power Automate can handle - alas! But I will live with it.

I'm happy to keep having my team manually add rows to the central spreadsheet, as that step is a very minor load. The biggest load by far is having our admin workers manually processing all the emails at EoD.

Thanks and sorry for needing help with a simple one!

Categories:

Building flows