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Grant access to external users - flow successful but SharePoint item doesn't update

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Posted on by Community Power Pla...

I have a members list with one column being the individual's email address.

I set up a flow for 'When an item is created (SharePoint)' > Grant access to an item or folder. Recipients is set to the email address.

Some on the list are external email addresses.

When I add them to the SharePoint list, the flow is successful, but when I check the access for each list item, it hasn't updated with the external user.

Do the external users have to be added to the site permissions first? Or do they need to receive a link to the item and authenticate before it will show up?

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Community Power Pla... on at

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OK I've worked it out. The person appears under 'Links giving access' - 'People you specify can edit'.

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emi_sqli 6 on at

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Hi !
how did you solve your problem please ?

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Community Power Pla... on at

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Yes the flow does work for external users. I believe they need to authenticate before they appear in the permissions.

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chaule on at

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I have the same problem. Is there a way to give them direct access instead of through links?

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kky1 550 on at

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I have this same problem. How does an external user navigate to the Sharepoint page as a guest in an automated way? The action "grant access to a list or folder" in my flow fails if the user email is external to our organizations even though permissions have been granted to that Sharepoint page for external users.

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Crazy Rasik 23 on at

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@kky1 have you got any solution for this issue, because in recent project I am facing the same issue.

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kky1 550 on at

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@RasikSawant09 - unfortunately not. I believe in the end we had to tell the office to manage access to specific files and folders to the external users without using flow. Sorry.

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Crazy Rasik 23 on at

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😢, but Thanks for replying.

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chaule on at

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Yes I got it to work. They have access the folder just fine. Make sure your site is enabled to allow external users.

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kky1 550 on at

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Thank you @chaule - I'll try it again and appreciate your reply.

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