web
You’re offline. This is a read only version of the page.
close
Skip to main content

Notifications

Announcements

Community site session details

Community site session details

Session Id :
Power Platform Community / Forums / Power Automate / Power Automate - Chang...
Power Automate
Unanswered

Power Automate - Change files Properties when they are "old" enough

(0) ShareShare
ReportReport
Posted on by 2

Hi community!

I'll like to create a Flow that would automatically add a specific Label and tick a box (it appears on all "items" stored in Sharepoint) when the documents Last Modified would be over three years.

My company recently made some changes and as a result, all our "archived" documentation needs to undergo a process of adding a label. Since it is a very robust base, I'll like to automate this task.

Categories:
I have the same question (0)
  • RogerCP66 Profile Picture
    105 on at

    Hey @RoyalDoxxie could you provide a bit more information? Can you describe the label and tick box? Are these separate columns? Will all of the files have the same label and tick or are there different ones depending on the overall file age or other parameters?

  • RoyalDoxxie Profile Picture
    2 on at

    @RogerCP66 

    Broadly speaking, we are storing all sorts of documents - mail, excels, pdf etc.

    Each one of them, after the changes, requires a declaration "as record" (this is being done via tickbox, applicable for each and every document) and a security label (we are using 5 different levels across the organization, but for purpose of those documents stored on SP I want to automatize, only one of them is applicable for every document).

    So for now, we are just taking a sharepoint extract, marking the oldest files and manually adding a check to this box and label to a document after a documet and I'll love to make this process automated, based on a maturity of a document.

    So, in short, logic process should look like this:
    - Is the document "Last Modified" data is more than 720 days

    - If yes, check box to "Record" and choose label "XYZ"

  • RogerCP66 Profile Picture
    105 on at

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Forum hierarchy changes are complete!

In our never-ending quest to improve we are simplifying the forum hierarchy…

Ajay Kumar Gannamaneni – Community Spotlight

We are honored to recognize Ajay Kumar Gannamaneni as our Community Spotlight for December…

Leaderboard > Power Automate

#1
Michael E. Gernaey Profile Picture

Michael E. Gernaey 463 Super User 2025 Season 2

#2
Tomac Profile Picture

Tomac 427 Moderator

#3
abm abm Profile Picture

abm abm 245 Most Valuable Professional

Last 30 days Overall leaderboard