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Power Automate - Change files Properties when they are "old" enough

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Hi community!

I'll like to create a Flow that would automatically add a specific Label and tick a box (it appears on all "items" stored in Sharepoint) when the documents Last Modified would be over three years.

My company recently made some changes and as a result, all our "archived" documentation needs to undergo a process of adding a label. Since it is a very robust base, I'll like to automate this task.

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  • RogerCP66 Profile Picture
    RogerCP66 103 on at
  • RoyalDoxxie Profile Picture
    RoyalDoxxie 2 on at
    Re: Power Automate - Change files Properties when they are "old" enough

    @RogerCP66 

    Broadly speaking, we are storing all sorts of documents - mail, excels, pdf etc.

    Each one of them, after the changes, requires a declaration "as record" (this is being done via tickbox, applicable for each and every document) and a security label (we are using 5 different levels across the organization, but for purpose of those documents stored on SP I want to automatize, only one of them is applicable for every document).

    So for now, we are just taking a sharepoint extract, marking the oldest files and manually adding a check to this box and label to a document after a documet and I'll love to make this process automated, based on a maturity of a document.

    So, in short, logic process should look like this:
    - Is the document "Last Modified" data is more than 720 days

    - If yes, check box to "Record" and choose label "XYZ"

  • RogerCP66 Profile Picture
    RogerCP66 103 on at
    Re: Power Automate - Change files Properties when they are "old" enough

    Hey @RoyalDoxxie could you provide a bit more information? Can you describe the label and tick box? Are these separate columns? Will all of the files have the same label and tick or are there different ones depending on the overall file age or other parameters?

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