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Power Platform Community / Forums / Power Automate / Assign Approval to App...
Power Automate
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Assign Approval to Approver listed in Sharepoint List

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Posted on by Automato

Hi 

 

I have a flow. A form is submitted and must go to budget holder for approval. There are many different budget holders and budget codes. i first created the flow with switches and this made the flow extremely big and clunky.

 

Is there a way to set up Budget Code and Budget Holder Name in approval. Then when a form is submitted, power automate checks the budget code used on the form and then assigns the correct budget holder using who ever name is listed on sharepoint for the budget code. 

 

how would this flow look?

 

TIA

Categories:
Building flows
I have the same question (0)
  • Manish Solanki Profile Picture
    Manish Solanki 15,169 Moderator on at

    Hi @Automato 

     

    You may create a mater SharePoint list that holds the mapping of budget code & approvers. Within flow, use 'Get items' action and apply filter query to lookup the approvers in SharePoint list based on the budget code submitted in the form. Pass the email addresses of the concerned approvers from the output of 'Get items' action to the approval action.

     

     

     

    If this helps & solves your problem, please remember to give a 👍 and accept my solution as it will help others in the future.

     

  • David_MA Profile Picture
    David_MA 15,374 Super User 2026 Season 2 on at

    I would echo what @ManishSolanki suggested. I use that method all the time and it works well. This helps so you don't have to edit the workflow when people change. Since you are using the list for approvals, be sure to update the permissions so that not everyone can update the list.

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