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Power Platform Community / Forums / Power Automate / How to trigger email n...
Power Automate
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How to trigger email notification when a specific column in an excel spreadsheet is filled in or modified

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Posted on by 3

Hello, I am very new to PA so please bear with me. I am attempting to have an excel spreadsheet that is stored on SharePoint to automatically send an Outlook email notification when a specific column has a date added. We are attempting to create a production request form that would flow from Forms to Excel, and then the excel document can be modified by the production planner when a date is set. Once that date is added to the column, an email notification would be sent to the production team notifying them to add it to their calendar.

 

So far I have two flows, both are not working as intended (one is not working at all actually).

 

Flow 1 - this was my first go at making a flow to pull the data from a row in the excel file. It seems my issue here lies in the "Get a row" action as I cannot select any dynamic content from within the excel document, only from Sharepoint.

cjennings511_0-1684797214529.png

 

This is my second flow, this currently works but it sends separate emails for every row on the excel sheet every time anything is updated on the spreadsheet.

cjennings511_1-1684797331341.png

 

Again, I am very new to this so please let me know if I can provide additional info. Any help is GREATLY appreciated.

 

Thanks all!

 

 

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  • Rhiassuring Profile Picture
    8,692 Moderator on at

    Before I go ahead explaining how to achieve this, I have to ask ... is there any chance this Excel sheet could become a SharePoint list instead? You'll find that much easier to do this type of task with!

  • cjennings511 Profile Picture
    3 on at

    I wish it was that easy... I had been attempting to look into Sharepoint lists as a solution but since the excel spreadsheet comes directly from Forms responses I don't believe I can. I even looked into auto-updating a Sharepoint list from an Excel spreadsheet but I don't believe that is a possibility either.

  • Zuida Profile Picture
    4 on at

    I am watching this with bated breath as I am trying to achieve EXACTLY the same thing! 

     

  • GBalla Profile Picture
    3 on at

    I have an Excel Spreadsheet which I am hoping to email me when one of the columns is updated by my team. The spreadsheet is on teams. It would be great if you can answer this.

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