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Automated Adaptive Card Updates

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Posted on by Ceres2186489

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I am currently developing a POS system utilizing Power Apps, SharePoint, and Power Automate. The current workflow is as follows:

1. Customers submit orders via creating an item in SharePoint list.
2. When a new item is created, Power Automate sends an adaptive card to a supervisor for approval.
3. If approved, a second adaptive card is sent to a colleague (Staff A) to arrange delivery, with "Done" or "Reject" options.
4. This second card includes a Power Apps link. Staff A scans the barcode of the goods and submits the information via Power Apps before handing the items to the customer.
5. Finally, Staff A manually clicks "Done" on the second adaptive card upon completion of the delivery.

My question is: Is it possible to automatically complete the second adaptive card (specifically, mark it as "Done") via Power Automate when my staff clicks the "Submit" button within the Power Apps application?

Any guidance you could provide would be greatly appreciated.

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Building flows

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Matthias PPS 70 on at

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How do you plan to send the adaptive cards to the users? Via Teams? Outlook?

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Ceres2186489 110 on at

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@Matthias PPS

The adaptive cards will be sent to users via Outlook.

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Matthias PPS 70 on at

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You could try the following:

Option 1:

You can use autoInvokeAction: Refresh an actionable message on open - Outlook Developer | Microsoft Learn

And then send a http request to a flow which checks if the request was already marked as done. If yes you can send a response similar to this:

Option 2:

If this does not work you could also the normal button and when the user clicks you can display a different adaptive card depending on the status of the request.

If request already marked as done: Adaptive card that says: request completed on ...

If request not marked as done: Adaptive card that says: thanks for your confirmation ...

I like Option 1 one more.

This is a really interesting use case. I am thinking of writing a blog post about it. :)

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Ceres2186489 110 on at

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@Matthias PPS

As creating a new item in SharePoint and clicking "Submit" button in Power Apps will trigger different power automate flows (which means I need to provide URL/Approval ID of the second adaptive cards to flow of "Submit" button), could you please elaborate on the steps involved in utilizing option 1 to achieve this?

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Matthias PPS 70 on at

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I tested option 1 and it works.

You need to add to the adaptive card that should be refreshed the autoInvokeAction as described in the documentation: https://learn.microsoft.com/en-us/outlook/actionable-messages/auto-invoke

The URL that you need to add there needs to trigger another Power Automate flow which has the trigger HTTP Request. This flow can then check for the status of the specific record. The record ID you need to put in the body of the adaptive card. If the record is set to done the new flow will have as the last action the response with the new adaptive card that says that the record was set to done already.

I also found a YouTube video which should help you: ⚙️How to use Actionable Messages in Outlook with Power Automate

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