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Power Platform Community / Forums / Power Automate / Does simply adding co-...
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Does simply adding co-owners to my Flow guarantee that it will run after I'm gone?

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Posted on by 74

Say I'm about to leave my company. If I add people as co-owners to my flow, is that enough to safeguard the flow from failing as soon as my account gets disabled? 

 

OR...does a co-owner need to re-save the flow? Or do they actually need to change the connection on each action and THEN save the flow?

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  • Verified answer
    rajasubr Profile Picture
    75 on at

    Hello,

     

    Adding co-owner gives you guaranty that co-owner person can login and change if something needs to be changed later.

     

    This will not mean that your connections will run with the co-owner credentials. Once you gone co-owner needs to replace the connection with his/her credentials.

     

    Hope this clarify your doubts.


    For more info: https://docs.microsoft.com/en-us/power-automate/create-team-flows#:~:text=Sign%20in%20to%20Power%20Automate%2C%20and%20then%20select%20My%20flows.&text=%2C%20and%20then%20select%20Share.,an%20owner%20of%20the%20flow.

     

    Please mark this as a answer if it solves. Any questions feel free to answer.

  • David- Profile Picture
    1,254 on at

    If you mean "gone" as into the afterlife or your leave your job, then adding co-owners does not mean they will continue to run. Once your company closes out your account, your flows will stop working since they run on your account credentials. However, it will allow one of the co-owners to update the connections to use their credentials instead. 

     

    If you are using solutions, then it is supposed to be much easier to update connection credentials (I haven't tried this yet). You can read more at Connection references in solutions - Power Apps | Microsoft Docs.

     

    Of course, updating the credentials in a flow does not guarantee that it will still work. The credentials replacing your credentials must have the same access that you do. For example, I have a few flows that add events to shared calendars. If one of my co-owners were to update one of these flows with their credentials, they would be able to update the Office 365 Outlook connection, but the workflow would still error out because they don't have the necessary permissions in the shared calendar to add/modify events. So you need to keep things like this in mind as well.

  • AS-06081019-0 Profile Picture
    1,738 Super User 2024 Season 1 on at

    @RacRig5407 

     

    Say I'm about to leave my company. If I add people as co-owners to my flow, is that enough to safeguard the flow from failing as soon as my account gets disabled? 
    Ans: No, it is not enough to safeguard the flow.
    This is by design, the tenant and/or environment admin can take over the flow and assign new owners. the flow won't be disabled. Flows will start failing if the user credentials become invalid, which happen when the user is disabled in AAD or the tenant admin revokes their sessions.
    In the common scenario that you are referring, where you have shared the flow, if the credentials being used in the flow are owned by the person that left the company they need to be changed. This means someone else needs to be co-owner of the flow and create new connections. 

    Best Practice: Share it with a service account!

     

    For more clarification: https://powerusers.microsoft.com/t5/General-Power-Automate/What-happens-to-the-flow-if-flow-owner-leave-the-organisation/td-p/398478

     

    Hope it helps!!

     

    Cheers,

    Ankesh

    --------------------------------

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  • RacRig5407 Profile Picture
    74 on at

    Thank you all

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