Restrict specific users to run a flow triggers (for a selected Dataverse record)

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Posted on by Yazan_CTC

Hello,

We are using power automate to update some data on a table, the trigger is (for a selected Dataverse record) and currently any one can see the flow and run it.

We tried using the Run-Only user option but didn't work, other users that are not selected are able to view and run the flow successfully.

We need only some users to be able to run these flows, any idea how?

P.S: the flows are in the Production environment not the Default one.

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Michael E. Gernaey 53,963 Moderator on at

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Hi

Restricting people isn't really a thing.. Are you sharing it specifically Run Only by User and adding the users you want to run it?

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Fubar 8,499 Super User 2026 Season 1 on at

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FYI: the scope of user, organization etc refers to the Owner field of the record e.g. if set to User then it should only run where the Owner field is set to the user that is running the flow, scope Organization anyone can run the flow.

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Yazan_CTC 28 on at

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@Fubar

"FYI: the scope of user, organization etc. refers to the Owner field of the record e.g. if set to User then it should only run where the Owner field is set to the user that is running the flow, scope Organization anyone can run the flow."

The trigger (For a selected Dataverse record) doesn't have a scope, as it is a manual trigger.
and I would like to allow users other than the Owner to run this flow, but not anyone

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Yazan_CTC 28 on at

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@Michael E. Gernaey

"Hi

Restricting people isn't really a thing.. Are you sharing it specifically Run Only by User and adding the users you want to run it?"

We are not sharing the flow with any users, yet it is visible to all users who have access to this table from within the Command Bar Flow button.
We tried the Run Only user, and yet it was visible to all users even though we only specified one user in the run only users.

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