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Co-owner permission on power automate flow

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Posted on by mayankgoyal

Hi, I created a power automate flow with connections to outlook. If I share this flow with my team member as co-owner and share connections, can they access my outlook inbox and emails?

I want to understand how access to different connectors like outlook/teams works when sharing the flow as co-owner/user with someone.

The admin on a power platform environment has access to all flows in that environment, so how access to these connectors will work for environment admin?

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michael0808 304 on at

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You would only necessarily need a co-owner if there was a reason for them to manage or modify the flow.

If you want the users to be able to use the flow, you can add them as Run Only users, and set the connections to be your account. This means the flow will run as if it was you, but the user will not be able to access any data other than what the flow was originally designed to do.

If you set it to "Provided by run-only user", it means the flow will ask the user to authorize their own connectors, meaning they will need to have access to the resources that the flow is looking for: For instance, a SharePoint list.

I would suggest if you have the flow set up to gather data from sources that only your account has access to, such as your mailbox or OneDrive... you set the connector to "Use this connection <your email address>"

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mayankgoyal 58 on at

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@michael0808 - Thanks for your response. So if I added them as a co-owner due to some reasons, please confirm if that gives the team member access to mailbox of person whose connection is used? If Yes, Is that access still within power automate flow or can other person access inbox outside of power automate as well?

I also have another question on this - If I am developing automation with trigger condition as 'When a new email arrives' with a particular subject, do some further steps.....I have developed this automation for a business user and need to set it on their mailbox once development is done. What is best way to manage/share such a flow so that neither I get access to their connection or they get access to my connection?

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mayankgoyal 58 on at

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@michael0808 - any further inputs on above question?

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CU28101705-0 5 on at

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https://stackoverflow.com/questions/74352360/how-to-share-power-automate-flows-without-sharing-connections

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CU28101705-0 5 on at

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@ScottShearer Kindly provide some input

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