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Power Automate - Building Flows
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Newbie turning email notification into Outlook calendar event

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Posted on by Nettle15 2

Hi all,

 

I'm new to using Flow and I've done a lot of reading but still am rather lost. I need to create a custom command that translates an email notification of a signup into an Outlook calendar event. I found a similar request in an older thread and copied it but I don't understand how to tweak the syntax to fit my data. After I've turned the HTML email into plain text, this is what I have to pull data from:

 

PC Upgrades 2019-2020
Hello, Help Desk!

This email is to notify you that someone recently updated your SignUpGenius form
"PC Upgrades 2019-2020".

Firstname Lastname signed up for:
(1) PC Upgrade on 12/31/2019 (Tue.) EDT
Comment: yes

 

I'd like the calendar event that's created from this email to have variable 'Firstname Lastname' as the calendar subject, variable 'Comment: XXX' in the calendar description, and the date variable as an all day event. I know how I'd like the string to be split but I'm not quite sure how to put this into language Flow would understand.

 

 

Thank you!

  • v-litu-msft Profile Picture
    v-litu-msft on at
    Re: Newbie turning email notification into Outlook calendar event

    Hi @Nettle15,

    Has your problem been solved?
    If your problem has been solved, You could go ahead and mark the post as solved by clicking “Accept as Solution” so that this thread will be marked for other users to easily identify!

    Best Regards,
    Community Support Team _ Lin Tu

  • v-litu-msft Profile Picture
    v-litu-msft on at
    Re: Newbie turning email notification into Outlook calendar event

    Hi @Nettle15,

     

    Maybe you could refer to these links below, use the function provided by Expression to extract the string you want from email body text.

    https://powerusers.microsoft.com/t5/Building-Flows/Read-email-content-from-body-of-the-email-extract-and-create/td-p/87093

     

    https://powerusers.microsoft.com/t5/General-Flow-Discussion/Using-a-flow-to-extract-email-body-details/m-p/149186

     

    Please have a try, I hope it can help you.

    Best Regards,

    Community Support Team _ Lin Tu

    If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

     

  • Nettle15 Profile Picture
    Nettle15 2 on at
    Re: Newbie turning email notification into Outlook calendar event

    @edgonzales 

    Hello, thank you!

     

    Either Option 2 or 3, 3 is what I tried to do on my own but couldn't get the syntax right.

  • Ed Gonzales Profile Picture
    Ed Gonzales 4,531 Most Valuable Professional on at
    Re: Newbie turning email notification into Outlook calendar event

    @Nettle15 

    Hi there, welcome!  So, there are a few different ways to go at this.  Let us know your comfort level on them and we'll go from there, right?

     

    1. If you're comfortable with API's, you can connect directly to SignUpGenius and pass the data (already fielded) directly to an Outlook Event.
    2. You can have a third-party service parse the email body into the fields you want.  There are a few with connectors already in Flow, I've used Parserr and really like it.
    3. If the email body is consistent (should be as it's coming from a form), then you can probably use a series of expressions to define each field.
    4. You can use a bridge to trigger from another platform and bring that data into Flow.

    Let us know how those sound and we can plot a course based on that.

     

    -Ed-

     

    If this reply has answered your question or resolved your challenge, please consider marking it as a Solution. This helps other users find it more easily via search.

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