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SharePoint Columns data used for permission restriction (Custom column metadata or People picker column data for user permission restriction)

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Posted on by kk13

Can People picker column data be considered metadata? And custom filtered view on basis of people picker column be considered filtering through metadata? Additionally Item level restriction in Advanced settings of List is - "Columns (metadata) used for permission restriction"?

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SudeepGhatakNZ 14,396 Most Valuable Professional on at

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@kk13 ,

The feature you have there only works on the system Created By field.
You can achieve conditional (metadata-driven) item permission security using flow.
Manage list item and file permissions with Power Automate | Microsoft Learn

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kk13 25 on at

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If i create a custom View with [Me] filter with read permission to all users.
It restricts user to view other user created items/documents.
Can it be considered "Columns (metadata) used for permission restriction"

I am little bit confused with regards of metadata and if it is possible to have item level permission only with the use of custom column and its metadata (no power automate used)
Plz help

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SudeepGhatakNZ 14,396 Most Valuable Professional on at

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Creating a view does not achieve item-level security.
View simply filters the data for the user.
The user can still access (what they can't see) by creating another view or using REST queries.
So the answer to your first question is No

If you want to restrict their access to the data you need to go with item level permissions

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kk13 25 on at

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Is data in people picker field considered metadata?

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SudeepGhatakNZ 14,396 Most Valuable Professional on at

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Yes

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kk13 25 on at

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is there any other way i can have item level permissions "without" using power automate?
just by using column metadata like custom JSON List/library view formatting?
or any other approach?

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SudeepGhatakNZ 14,396 Most Valuable Professional on at

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No. You need to either use Flow or PowerShell.

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