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Send email confirmation to HR

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Posted on by Community Power Pla...

Hi everyone

I want to build an approval flow for a leave request using sharepoint lists. I've got my list and I managed to send a request to the manager for approval. But I am having trouble with trying to send an approval confirmation email to a staff member in HR. I was thinking if there is a way to send an email straight away to a particular staff member after the manager clicks on the approval button on the email.

I have two conditions. One is to send an approval/reject email to the manager and the other condition is supposed to send a confirmation email to the HR staff member stating that the person is on leave. The problem is that the second email also goes to the manager. How can I make it so that after the manager approves the request a confirmation email is sent to HR?

Any help is appreciated

Thank you

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Hardesh15 7,087 Super User 2024 Season 1 on at

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@Anonymous

"But I am having trouble with trying to send an approval confirmation email to a staff member in HR." are you having staff member email? if yes then follow these steps-
1. In condition you used "Outcome" is equal to Approve (this is correct)
2. in Yes - your are updating column status (This is correct)
3. After this why are you using apply to each? simple send email.

Thanks
Hardesh

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v-litu-msft on at

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Hi @Anonymous,

The problem is that the second email also goes to the manager. How can I make it so that after the manager approves the request a confirmation email is sent to HR?

Do you mean, you want to remove the manager Email from approver EMails of the Send approval?

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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Community Power Pla... on at

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Hi Hardesh

Thanks so much for your response. I had to do other things for the last few days so I will have to check the flow again and see if the solution you offered will work.

Thank you

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Community Power Pla... on at

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Hi @v-litu-msft

Sorry for the late reply. At this stage when someone fills the leave request an email is sent to the manager for approval or rejection. What I want to do after that is that if the manager approves the form, I would like an email be sent to HR to tell them that John for example is on leave.

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Hardesh15 7,087 Super User 2024 Season 1 on at

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@Anonymous

Yes it is possible. After Manager approval, use condition ('Outcome' is equal to Approve), under Yes block use send email option.
Thanks
Hardesh

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