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Flow not retrieving share calendars

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Posted on by WadeG

HI there, super new to PA.

I'm trying to create a flow that will run once a week, export calendar items from shared calendars, insert the items into an excel spreadsheet then email them to an admin assistant.

So far it works except the flow only pulls my calendar, not the shared calendars

Any thoughts? Attached a pic of the flow, hope that's enough detail

Thank you

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Building flows

flow.png

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Nived_Nambiar 18,129 Super User 2025 Season 2 on at

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Re: Flow not retrieving share calendars

Hi @WadeG
To get shared calendars data, you need to first add shared mailbox to your outlook

Find more details around this via this thread
https://powerusers.microsoft.com/t5/General-Power-Automate/Get-and-create-events-in-a-shared-calendars/td-p/1477629

Hope it helps 🙂

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WadeG 6 on at

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Re: Flow not retrieving share calendars

Oh thank you for the tip. I have access to the calendars in Outlook desktop, didn't know I needed to add them to my Outlook web app. Seems to work now thanks again!

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Nived_Nambiar 18,129 Super User 2025 Season 2 on at

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Re: Flow not retrieving share calendars

Glad to know it worked !
May be sync issues would have caused the issue 🙂

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WadeG 6 on at

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Re: Flow not retrieving share calendars

Hi there,
The flow seems to be running fine, however, it will only pull 2 calendars. I've recently had a third person share their calendar (I've verified I can see there calendar entries in outlook webapp for the account that runs the flow).

Any thoughts on how I can trouble shoot this? the end goal will for this flow to pull the weekly calendar info for 6 people, dump it excel and email that to an admin assistant.

Thank you for the assistance

export_flow.png

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