I created my own private Planner plan/group. The idea is to create recurring tasks through Power Automate. The tasks would only be assigned to me and I would be the only member in the plan/group so that only I can see the tasks. I would expect to receive email notifications whenever a task is created/assigned but that does not seem to be working. I've checked all of the plan/group settings on notifications and nothing seems to work to get an email notification like I would through a shared work plan/group. I don't believe Microsoft allows email notifications to users of self-assigned tasks from a private group that they are the only member. Thus, I would like to build an action into my flow to replicate the standard Microsoft notification email.
Here is the summary of my steps thus far:
Planner:
- selected "New plan"
- selected "New Blank Plan"
- Entered a plan title and kept the "Privacy and Sensitivity" to Private; Create
- I checked "Plan settings"; "Have Planner send me notifications when" has both options selected ("Someone assigns a task to me" and "A task assigned to me is late, due today, or due in the next 7 days"). Also, I've tried checking and unchecking the Group email settings "Send email to the group when a task is assigned or completed". Neither action changed anything.
Power Automate:
- I followed the same steps I've used to create recurring tasks in other work/shared plans:
- selected "My flows"
- selected "New flow"
- selected "Scheduled cloud flow"
- Entered "Flow name", changed starting date to beginning of next month at 10 AM, repeat every 1 Month. Create
- Add an action after "Recurrence", Planner - "Create a task"
- Linked the "Group Id" to my personal/private Planner group
- Linked the "Plan Id" to my personal/private Planner plan
- Entered a title for the task
- Selected "Show all" under Advanced parameters
- Selected "To do" from "Bucket Id"
- Entered "utcNow()" for "Start Date Time"
- Entered "addDays(utcNow(),1)" for "Due Date Time"
- Entered my work email for "Assigned User Ids"
- Add an action after "Create a task", Planner - "Update task details"
- Entered custom value/Dynamic content "Id" for "Task Id"
- Entered a description for the task
- Saved the task
- Tested the task/flow manually. I would expect this to send me an email notification when the task is created. However, it does not.
Ideally, I want to receive an automated email from Microsoft that matches what I receive from other shared work plans, like the one below. This includes links to the Planner task, as well as links to the Planner group and plan. Does anyone know how I can add an action to my Power Automate flow to replicate this standard Microsoft email template? Thanks!
