Teams Adaptive Card to Outlook Event Conditional On Already Occurring Events?

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Posted on by DanDy

Hello all,

I do apologize if this is a stupid question, I have just started learning!

I'm trying to create a flow that will allow my users to create an outlook event through an adaptive card. This is for the purposes of booking equipment, so the adaptive card contains data-fields to put in the type of equipment, their initials, location, the date and start and end times of the booking.

So far this is what I have; The user messages a teams channel, flow posts a adaptive card in the channel, they enter the details, click submit and it will create an event with the event drawing details from the card; the equipment, initials and location being combined into the subject of the event and the date being combined to the start and end times respectively. This works perfectly.

What I'd really like to do is have the flow check if there is a pre-existing event with the equipment name in the subject and that takes place at the same time and date and create the event if there is not one, or return a message in the teams channel if there is one and not create the event.

I have tried using both Get Events V4, which pulls every event into an array, and get calendar view of events V3 which I've tried using to pull events from the specific time entered in the card (Using the DateTTime Format) but my conditional branches don't seem to like either of these. Get events seems to check every event in the array for conflicts and creates a new instance of my event for each one and and if Get calendar view has an array with nothing in it, it doesn't run through the rest of my flow. Does anyone have any ideas?

This is my flow that works:

Working FLow.png

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Building flows

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Hardesh15 7,087 Super User 2024 Season 1 on at

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@DanDy

Please share your flow screen of second part where you used get events and use condition. it will help us to give you proper solution.

Thanks

Hardesh

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DanDy 12 on at

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Hi Hardesh, thanks for the response.
What I've done is tried to pull events at the time that the user would input into the adaptive card, and then compare the event to see if they want to book the same equipment at the same time as someone else, if they do the flow will send a message saying "Sorry these ae booked." Otherwise it will create the event. I think can see why this isn't working, but please do tell me if I'm wrong, my understanding of this would be that when I put in the get events output into the conditional branch it automatically comes up with an apply to all, and if there are no events for it to apply to, it applies it 0 times instead of creating the event.
Any advice to get it working how I intended would be greatly appreciated, as I can't seem to figure it out!
Many thanks!

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Hardesh15 7,087 Super User 2024 Season 1 on at

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@DanDy

Your logic is correct.

In Condition 2 action you have used laptops, date and start time. please add compose action just above the condition 2 block. it should be inside loop. Then run your flow and share screen of your compose actions output. i want to see what is coming from teams actions.

Thanks

Hardesh

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DanDy 12 on at

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Hi, thanks for the continued support with this. The values you mentioned are from an adaptive card, I will also place the code for this below.
{ "$schema": "http://adaptivecards.io/schemas/adaptive-card.json", "type": "AdaptiveCard", "version": "1.2", "body": [ { "type": "TextBlock", "text": "Book Your Laptops Below", "weight": "Bolder", "size": "Medium", "spacing": "Medium" }, { "type": "TextBlock", "text": "Laptops Needed", "wrap": true }, { "type": "Input.Text", "id": "Laptops", "spacing": "None" }, { "type": "TextBlock", "text": "Period", "wrap": true }, { "type": "Input.Text", "id": "Period", "spacing": "None" }, { "type": "TextBlock", "text": "Initials" }, { "type": "Input.Text", "spacing": "None", "id": "Initials" }, { "type": "TextBlock", "text": "Location" }, { "type": "Input.Text", "id": "Location" }, { "text": "Date", "type": "TextBlock" }, { "type": "Input.Date", "id": "Date" }, { "text": "Start Time", "type": "TextBlock" }, { "type": "Input.Time", "id": "StartTime" }, { "text": "End Time", "type": "TextBlock" }, { "type": "Input.Time", "id": "EndTime" } ], "actions": [ { "type": "Action.Submit", "title": "Submit" } ] }
Please find below a compose of the values from the card, this is me inputting test values, I placed this inside the loop.
Many thanks.

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Hardesh15 7,087 Super User 2024 Season 1 on at

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@DanDy

Thanks for inputs. I will test this and will post my solution later.

Thanks

Hardesh

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Hardesh15 7,087 Super User 2024 Season 1 on at

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@DanDy

you need to use select action after get events and then pass select output in apply to each value. Here i have compared for subject only. in the same way you can do for other comparisons.

expression to get each item from select output- items('Apply_to_each')['subject'] *Note- here subject is from select 'enter key' not from get events.

try this it will work.

Thanks

Hardesh

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DanDy 12 on at

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Brilliant! Thank you for all the help Hardesh!

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