Answered

Approval Flow Creates Multiple Items for Approvers

(0) Share

Report

Posted on by AO-01041521-0

I have an approval flow for a policy library that requires everyone's approval before a document can be published. This flow also feeds a record of each approval to a List, giving us a record of each approval. My issue is that when I created this flow the AI placed the "update approver names" and "create item" inside a second For Loop, which creates multiple List items per approver. Example, if I have 3 people approving a policy the flow will create 3 list items for each approver on that policy. I have a screenshot below of what that area of the flow looks like, my question is how do I keep it from doing this?

Categories:

Building flows

issue.PNG

I have the same question (0)

All responses (2)

Answers (1)

Sam_Fawzi 750 Super User 2025 Season 2 on at

Like (0)

Report

Hey @AO-01041521-0

This behavior is expected because the Create Item action is placed inside the loop (For each Approver). To resolve this, you can create the item once before the loop, and then update it within the loop as needed.

Was this reply helpful? Yes No
Verified answer

David_MA 12,982 Super User 2025 Season 2 on at

Like (0)

Report
I am not totally sure what you are trying to achieve. Can you better explain what you want for the Outcome and maybe mock it up in the list where you are creating the item. You can try this as a first step and that might help guide you in what you need to do, and then also help you to provide better details so we can assist.

If the variable in Set variable 1 is used in For each 1, delete it from there and replace it with any placeholder text you want to use.

Drag the For each 1 action above the For each action.

Delete the For each action.

Trigger your flow. Only one item should be created based on what I see in your screen shot.

If that achieves most of what you want, explain what you were setting in variable 1 and how it was used in the for each 1 action.

Was this reply helpful? Yes No