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Power Platform Community / Forums / Power Automate / Why only users with fu...
Power Automate
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Why only users with full control permissions can access a "link to item" in an email

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Posted on by 34

Hi

 

I need some technical expertise please. 

 

I create an automated cloud flow which collects Ms. Form responses and puts them into a SharePoint list. Then, send an email to the submitter advising their submission is "under review" (as part of a 4 stage process). The link to item dynamic content embeds within the email but when the submitter clicks the link they get a message advising the item has been moved or deleted, when the flow doesn't do anything until an approval has been granted to proceed. I've tried multiple permissions changes but only seems to be solved by adding Full control membership. Which is not what I want to do in the long run. 

 

Help please. 

 

thanks

Ben Miller

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  • Verified answer
    David_MA Profile Picture
    13,434 Super User 2025 Season 2 on at

    It sounds like you may have changed permissions on your SharePoint list. Check to make sure it is set to:

    David_MA_0-1689694603459.png

    Or at a minimum, make sure they can read all items. Even when you set this to only items created by the user, people with full control permissions can still see everything. 

  • Ben_Miller Profile Picture
    34 on at

    Thank you for the response, this is helpful

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