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Why are optional fields in Instant Flow showing up as Mandatory

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Posted on by 164

I created an Instant flow.  Datasource is a SharePoint list.  Columns are not mandatory in SP. In the instant flow I check the box for the fields to be optional but when I fill out the fields, they still show up as mandatory.

SharonS_0-1719648339426.png

 

SharonS_1-1719648337732.png

 

 

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  • SharonS Profile Picture
    SharonS 164 on at
    Re: Why are optional fields in Instant Flow showing up as Mandatory

    @Anil_g  That worked!  Thank you!!!! 

    SharonS_4-1719873636301.pngSharonS_5-1719873678716.png

     

  • Verified answer
    Anil_g Profile Picture
    Anil_g 668 on at
    Re: Why are optional fields in Instant Flow showing up as Mandatory

    @SharonS 

     

    looks like you marked optional only for one field can you check

     

    cheers

  • SharonS Profile Picture
    SharonS 164 on at
    Re: Why are optional fields in Instant Flow showing up as Mandatory

    @Anil_gI added the default value in the Instant flow field.  The value appears in the field but when an end user enters info in the other fields and does not enter info in the field with the default value, he gets an error message saying "text is required" in that field. 

    SharonS_2-1719861710327.png

     

     

  • Anil_g Profile Picture
    Anil_g 668 on at
    Re: Why are optional fields in Instant Flow showing up as Mandatory

    @SharonS 


    he wpuld not see those..you need to check if the inputs are given or not..if not given then populate the default value in the field directly

     

    cheers

  • SharonS Profile Picture
    SharonS 164 on at
    Re: Why are optional fields in Instant Flow showing up as Mandatory

    @Anil_g In my datasource, Sharepoint list, I set the default value of a column to have a value.  But when I use a manual flow, that default value is not in the manual flow field (however it is in the SharePoint List).  So when a user triggers the manual flow, he does not see the default value.  How can I change the flow to populate a field with the default value?  This is an example of where I have a default value set in the SharePoint list. 

    SharonS_0-1719695176975.png

    When the user populates the manual triggered flow, he does not see the default value.  The field is blank.

     

     

  • SharonS Profile Picture
    SharonS 164 on at
    Re: Why are optional fields in Instant Flow showing up as Mandatory

    That worked!!  Thank you

    SharonS_1-1719683406650.png

     

  • Verified answer
    Anil_g Profile Picture
    Anil_g 668 on at
    Re: Why are optional fields in Instant Flow showing up as Mandatory

    @SharonS 

     

    If we are seeing mark optional that means the field is required as of now..

     

    we ahould see make required in option thats when the field is optional

     

    also what do you mean defaulr value from sharepoint is not taken?

     

    cheers

  • SharonS Profile Picture
    SharonS 164 on at
    Re: Why are optional fields in Instant Flow showing up as Mandatory

    @Anil_g here is the flow 

    SharonS_0-1719681951483.png

    the expression is 

    if(empty(triggerBody()['text_1'],'',triggerBody()['text_1']))
     
    Here is the test run 
    SharonS_1-1719682118770.png

     

  • SharonS Profile Picture
    SharonS 164 on at
    Re: Why are optional fields in Instant Flow showing up as Mandatory

    @Anil_g  I created a brand new Instant flow.  Added the Create Item step in SharePoint list, then went back to the input step, made sure the field optional is checked.  Saved the flow.  Did a Test, and the fields were still mandatory.  

     

    Do you know why the default values in a SharePoint column are not showing up in the instant flow therefore requiring the end user to populate the field?

     

  • Anil_g Profile Picture
    Anil_g 668 on at
    Re: Why are optional fields in Instant Flow showing up as Mandatory

    @SharonS 


    1. first try with readding the trigger first

    2. can you check with a different new flow as a test

     

    cheers

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