Can we use "when an item is created or modified" in middle of the flow?

(0) Share

Report

Posted on by jay_mangukia

156

Hello,

I wanted to ask if can I use "when an item is created or modified" in the middle of the flow.

Actually, I have created a multilevel flow of task assignments. for example 5 stages.. Now when flow reaches to 3rd stage. I want to update the item fill out some remaining fields and want to reflect that field in 4th stage. So is it possible to use "when an item is created or modified" is between stage 3 and stage 4

Categories:

General topics

I have the same question (0)

All responses (6)

Answers (1)

Michael E. Gernaey 53,928 Super User 2025 Season 2 on at

Like (0)

Report
Copy link

Link copied!

Hi @jay_mangukia

You should not but it is possible. and the reasons are too many to explain. We solve the issue of people doing it every week

If I have helped you, I would really appreciate if you please Mark my answer as Resolved/Answered, and give it a thumbs up, so it can help others

Cheers

Thank You
Michael Gernaey MCT | MCSE | MCP | Self-Contractor| Ex-Microsoft
https://gernaeysoftware.com
LinkedIn: https://www.linkedin.com/in/michaelgernaey

Was this reply helpful? Yes No
Verified answer

David_MA 13,429 Super User 2025 Season 2 on at

Like (0)

Report
Copy link

Link copied!

I would create a second workflow that takes over at this (4th) stage. You would use the trigger When an item is modified and add trigger conditions so it only triggers when the fields from the third stage are populated. In the trigger you will need to include a value that you can set in stage 4 so that if the item is modified, it doesn't trigger the workflow again. For example, you could add a field Stage 3 Completed that is a yes/no field with the default of no. When the stage 4 workflow runs it would set stage 3 completed to yes.

This will also help to extend your approval process since you have all of your approvals in the same workflow. By breaking out the approvals into multiple flows, it will effectively extend the limit.

If you are not familiar with trigger conditions, this may be helpful: Microsoft Power Automate Trigger Conditions: Example-based Guide - Citizen Development Academy

Was this reply helpful? Yes No
jay_mangukia 156 on at

Like (0)

Report
Copy link

Link copied!

can you elaborate on this line " You would use the trigger When an item is modified and add trigger conditions so it only triggers when the fields from the third stage are populated."?

it will be really helpful for me

Was this reply helpful? Yes No
jay_mangukia 156 on at

Like (0)

Report
Copy link

Link copied!

do I have to use this trigger/action in second flow?

Was this reply helpful? Yes No
CFernandes 8,482 Most Valuable Professional on at

Like (0)

Report
Copy link

Link copied!

Hey @jay_mangukia -

Actually, I have created a multilevel flow of task assignments. for example 5 stages.. Now when flow reaches to 3rd stage. I want to update the item fill out some remaining fields and want to reflect that field in 4th stage. So is it possible to use "when an item is created or modified" is between stage 3 and stage 4

A quick tip here - You should use

“Get changes to an item or file (properties only)” action in the middle of Flow and based on condition action on further steps.

For details see - https://powerautomate.microsoft.com/en-us/blog/run-a-flow-when-a-sharepoint-column-is-modified/

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

P.S. take a look at my blog here and like & subscribe to my YouTube Channel thanks.

Was this reply helpful? Yes No
David_MA 13,429 Super User 2025 Season 2 on at

Like (1)

Report
Copy link

Link copied!

Yes, that is the correct trigger. To get to the trigger conditions, click the three dots at the top right and choose settings. You can then add the trigger conditions based on your requirements.

Was this reply helpful? Yes No